Description

As an Executive Assistant, you will be at the center of the President’s Office, managing complex schedules, coordinating impactful meetings, and providing essential administrative support. Your proactive approach will help streamline operations and enhance the leadership team's effectiveness in a fast-paced, global environment.

Requirements

• •KV or Bachelor in Business Administration
• •5 years of experience in supporting C-level executives in a global environment
• •Proficiency in MS Office, especially PowerPoint and Excel
• •Solid experience with virtual collaboration platforms (e.g., Teams, Zoom)
• •Fluency in English
• •Fluency in German is an advantage
• •Independent and reliable worker
• •Ability to multi-task and handle several superiors and tasks
• •Project management skills and experience with cross-functional teams
• •Reliable completion of work within deadlines
• •Assumes responsibility over assigned areas
• •Trustful and discreet
• •Solid knowledge of compliance and data privacy regulations relevant to administrative work
• •Flexibility and ability to work onsite 4 days/week

Tasks

• •Manage administrative tasks for the President’s office and L1 team
• •Proactively coordinate and monitor L1 calendars
• •Prepare and coordinate meetings, including agendas, room bookings, and logistics
• •Arrange travel bookings and manage invoicing while ensuring policy compliance
• •Process expense reports efficiently
• •Serve as the main contact for employee events
• •Coordinate IT-specific requests and approvals
• •Manage electronic folder structures and content
• •Act as the contact point for general office administrative issues
• •Process invoices in alignment with cost center owners
• •Control time management within the leadership team
• •Support digital transformation initiatives by adopting new collaboration tools
• •Identify and implement process improvements for administrative efficiency
• •Maintain confidentiality and data protection in all administrative processes

Tools & Technologies