Description

In this role, you will support the day-to-day operations of facility management at the Global Health Campus, ensuring services run smoothly and efficiently while collaborating with various teams to enhance the overall experience for employees and users.

Requirements

• •University degree or equivalent qualification in Facility Management, Engineering, Logistics, or related field
• •Minimum 3 years of relevant experience in facility management, administration or logistics
• •Experience supporting facility operations and working with external service providers
• •Experience liaising with vendors, contractors, or internal clients
• •Strong analytical and problem-solving abilities
• •Demonstrated organizational, interpersonal, proactiveness and coordination skills
• •Ability to work effectively under pressure and meet deadlines
• •Experience in international or multicultural work environment
• •Basic knowledge of project or facility management tools
• •Excellent knowledge of English and preferably good working knowledge of French
• •Understanding of analytical techniques related to assessment of quantitative and qualitative information
• •Knowledge of and attentiveness to signs of ineffectiveness, fraud, corruption or abuse of human rights
• •Understanding of organizational and business mechanisms
• •Ensuring appropriate spend of money by making informed decisions
• •Knowledge of financial and accounting aspects related to services
• •Knowledge of operational policies related to grant cycle
• •Knowledge of project management principles
• •Knowledge of the risk management process
• •Knowledge or experience in administrative systems, processes and logistics
• •Project management
• •Facility management
• •Building management
• •Business process analysis
• •Procurement skills

Tasks

• •Assist in implementing and monitoring Facility Management policies
• •Provide data and analysis for Facility Management decision-making
• •Support coordination of Shared Service Center activities
• •Maintain documentation for safety and security components
• •Provide administrative support for collaboration with partners
• •Monitor processes to enhance cost-effectiveness and efficiency
• •Support day-to-day operations of Facility Management services
• •Monitor performance of service providers and ensure standards are met
• •Coordinate with landlords and external providers for service delivery
• •Identify and report building defects for efficient resolution
• •Support risk assessments and propose health and safety recommendations
• •Coordinate with HR to produce health and safety reports
• •Monitor new building works related to changes in use
• •Identify actions to optimize floor space occupancy and reduce vacancy rates

Tools & Technologies