Description

In this role, you will support the Watch Department by managing contracts, coordinating auctions, and ensuring smooth client interactions. Your daily responsibilities will include liaising with various teams, maintaining records, and assisting during sale events.

Requirements

• •Valid Swiss work permit
• •BA/BS or comparable working experience
• •1 year of professional experience
• •Proficiency in Microsoft Office Software
• •Language skills in addition to French and English
• •Excellent time management skills
• •Excellent organisational skills
• •Professional written and spoken communication
• •Ability to work independently and in a team
• •Ability to work collaboratively with all areas
• •Ability to handle confidential information
• •Ability to learn internal programs and systems

Tasks

• •Support sale administration and coordination
• •Act as a liaison for the Watch Department with internal and external clients
• •Generate consignment contracts and ensure compliance requirements
• •Coordinate with marketing and manage client account settlements
• •Collaborate with the Senior Administrator on task assignments
• •Issue consignor contracts and ensure they are fully signed
• •Request and track KYC documents and W8/W9 forms
• •Maintain and update auction tracking lists and consignor files
• •Record data using internal systems and coordinate with support functions
• •Ensure accurate post-sale and settlement processes with client accounting
• •Maintain department files, Excel files, and internal databases
• •Field department phone calls and answer client queries professionally
• •Organize previews and schedule dealer view appointments
• •Coordinate with watch specialists to maintain safe organization
• •Assist in the viewing room during sale week
• •Participate in telephone bidding
• •Perform ad-hoc duties as requested

Tools & Technologies