Description

In this role, you will play a vital part in financial operations, supporting both accounts payable and client accounting functions. Your day-to-day tasks will involve processing invoices, managing payments, and collaborating with teams in London and Geneva to ensure smooth financial transactions.

Requirements

• •Minimum 2 years’ experience in auction house Finance/Client Account/Client Services department or similar environment
• •Experience in international auction house
• •Experience with MS Office Suite and Outlook
• •Experience with NetSuite
• •Knowledge of auction house VAT & Compliance, particularly in Switzerland
• •Fluency in French & English (verbal and written)
• •Proven analytic skills (quantitative and qualitative)
• •Excellent client-relations and presentation skills
• •Ability to work collaboratively with all areas within the business
• •Effective time management and multitasking skills
• •Meticulous attention to detail
• •Confidentiality and discretion
• •Flexibility in working schedule

Tasks

• •Support the London Finance team with supplier invoice processing
• •Identify, allocate, code, and process supplier invoices for Swiss entities
• •Prepare weekly payment runs
• •Liaise with the London Finance team on supplier invoice settlements and cash flow management
• •Prepare reports as needed
• •Collaborate with the London-based Client Accounting team and local Geneva Sales Departments
• •Assist in reviewing client registrations and addressing buyer queries before auctions
• •Generate and distribute buyer invoices after auctions
• •Manage debt collection, buyer payments, and fund allocations
• •Issue collection orders and maintain client statements for complex transactions
• •Review consignor contracts and enter charges into the company system
• •Coordinate with the London team to settle consignor payments and issue statements
• •Support Swiss VAT charges and address related queries
• •Assist with invoicing and payments for private sales and after-sales
• •Contribute to management reporting on cash flow and debtors
• •Support local credit card authorizer maintenance and reporting
• •Perform ad-hoc duties and special projects as requested

Tools & Technologies