Lonza Sales AG
Administrative Specialist(m/w/x)
Full-timeOn-siteSenior
Basel
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Calendar management and travel coordination for global pharmaceutical manufacturing. Advanced MS Office and SAP Ariba proficiency required. Lifestyle and family benefits.
Requirements
- Significant experience supporting senior leadership in administrative or PA role
- Advanced Microsoft Office proficiency (Outlook, Word, Excel, PowerPoint)
- Advanced proficiency in collaborative platforms like SharePoint
- Technical familiarity with SAP Ariba or similar systems
- Exceptional English communication skills
- Professional stakeholder interaction skills
- Ability to prioritize heavy workload independently
- Accurate workload prioritization meeting deadlines
- Strong interpersonal skills
- Collaborative mindset
- Dedication to enhancing team satisfaction
- Dedication to process improvement
- Business Administration Apprenticeship or Bachelor’s degree
- Project Management Apprenticeship or Bachelor’s degree
- Event Management Apprenticeship or Bachelor’s degree
Tasks
- Proactively manage complex calendars
- Coordinate internal and external meetings
- Arrange domestic and international travel
- Comply with travel policies
- Manage expense reporting
- Handle purchase requisitions
- Maintain team SharePoint sites
- Ensure document integrity
- Manage version control
- Secure access management
- Lead logistical planning for workshops
- Coordinate virtual sessions
- Ensure high-quality participant experiences
- Lead new team member onboarding
- Coordinate equipment setup
- Manage system access
- Prepare orientation materials
- Build collaborative relationships
- Handle confidential information
- Manage special projects
Work Experience
- approx. 4 - 6 years
Education
- Vocational certificationOR
- Bachelor's degree
Languages
- English – Business Fluent
Tools & Technologies
- Microsoft Office
- Outlook
- Word
- Excel
- PowerPoint
- SharePoint
- SAP Ariba
Benefits
Bonuses & Incentives
- Compensation programs recognizing high performance
Corporate Discounts
- Lifestyle benefits
- Leisure benefits
Family Support
- Family benefits
Career Advancement
- Agile career
Informal Culture
- Dynamic work culture
Purpose-Driven Work
- Inclusive and ethical workplace
Find the original job posting in its most current version here. Nejo automatically captured this job from the website of Lonza Group AG and processed the information on Nejo with the help of AI for you. Despite careful analysis, some information may be incomplete or inaccurate. Please always verify all details in the original posting! Content and copyrights of the original posting belong to the advertising company.
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Calendar management and travel coordination for global pharmaceutical manufacturing. Advanced MS Office and SAP Ariba proficiency required. Lifestyle and family benefits.
Requirements
- Significant experience supporting senior leadership in administrative or PA role
- Advanced Microsoft Office proficiency (Outlook, Word, Excel, PowerPoint)
- Advanced proficiency in collaborative platforms like SharePoint
- Technical familiarity with SAP Ariba or similar systems
- Exceptional English communication skills
- Professional stakeholder interaction skills
- Ability to prioritize heavy workload independently
- Accurate workload prioritization meeting deadlines
- Strong interpersonal skills
- Collaborative mindset
- Dedication to enhancing team satisfaction
- Dedication to process improvement
- Business Administration Apprenticeship or Bachelor’s degree
- Project Management Apprenticeship or Bachelor’s degree
- Event Management Apprenticeship or Bachelor’s degree
Tasks
- Proactively manage complex calendars
- Coordinate internal and external meetings
- Arrange domestic and international travel
- Comply with travel policies
- Manage expense reporting
- Handle purchase requisitions
- Maintain team SharePoint sites
- Ensure document integrity
- Manage version control
- Secure access management
- Lead logistical planning for workshops
- Coordinate virtual sessions
- Ensure high-quality participant experiences
- Lead new team member onboarding
- Coordinate equipment setup
- Manage system access
- Prepare orientation materials
- Build collaborative relationships
- Handle confidential information
- Manage special projects
Work Experience
- approx. 4 - 6 years
Education
- Vocational certificationOR
- Bachelor's degree
Languages
- English – Business Fluent
Tools & Technologies
- Microsoft Office
- Outlook
- Word
- Excel
- PowerPoint
- SharePoint
- SAP Ariba
Benefits
Bonuses & Incentives
- Compensation programs recognizing high performance
Corporate Discounts
- Lifestyle benefits
- Leisure benefits
Family Support
- Family benefits
Career Advancement
- Agile career
Informal Culture
- Dynamic work culture
Purpose-Driven Work
- Inclusive and ethical workplace
Find the original job posting in its most current version here. Nejo automatically captured this job from the website of Lonza Group AG and processed the information on Nejo with the help of AI for you. Despite careful analysis, some information may be incomplete or inaccurate. Please always verify all details in the original posting! Content and copyrights of the original posting belong to the advertising company.
Like this job?
BetaYour Career Agent finds similar jobs for you every day.
About the Company
Lonza Group AG
Industry
Pharmaceuticals
Description
Lonza is a global company with 30+ sites across five continents, manufacturing the medicines of tomorrow.
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