Description

As an Executive Assistant to the COO, you will be at the heart of operations, managing schedules, coordinating meetings, and ensuring seamless communication with stakeholders. This role involves organizing travel and events while supporting top management with discretion and reliability.

Requirements

• •Completed commercial education (A-level equivalent or higher) or comparable qualification
• •Several years of experience in a secretarial role ideally within an international board/management environment
• •Proficiency in MS Office (Word, Excel, Outlook, Microsoft Teams); SAP knowledge is a plus
• •Excellent written and spoken German and English; confident and professional communication style at board/management level
• •Strong organizational skills and service-oriented attitude with confident demeanor
• •High level of discretion, reliability, and flexibility
• •Independent, structured, and conscientious work style

Tasks

• •Organize and coordinate appointments and meetings for the COO
• •Manage the COO's calendar with precision
• •Handle incoming email correspondence
• •Serve as the first point of contact for calls on behalf of the COO
• •Facilitate smooth information flow with stakeholders
• •Maintain a professional external presence
• •Coordinate internal events and external appearances for the COO
• •Manage meeting logistics including invitations and room bookings
• •Set up technical requirements and catering for meetings
• •Collaborate closely with the Executive Assistant and other executives
• •Prepare documents by printing and compiling materials for meetings
• •Plan and book national and international business trips
• •Process credit card and travel expense reports
• •Manage receipt documentation and time tracking
• •Administer company car logistics

Tools & Technologies

Benefits