SHL Medical
Team Assistant(m/w/x)
Vollzeitnur vor OrtSenior
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Managing executive inboxes and calendars across time zones for a global tech firm. Advanced English and German business communication skills required. Daily stand-ups with a 5-person support team.
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Anforderungen
- Proven track record as Senior/Executive Assistant
- Exceptional organizational, coordination, prioritization skills
- High-level business communication in English and German
- Dutch language skills (advantage)
- Advanced Microsoft Office Suite proficiency
- Advanced collaboration platforms proficiency
- Strong interpersonal skills and professionalism
- Ability to work with diverse stakeholders
- Manage sensitive/confidential information with integrity
- Proactive approach, anticipate needs
- Strong attention to detail
- Strategic awareness
- High level of integrity, professionalism, discretion
Aufgaben
- Proactively manage and prioritize executives' inboxes
- Draft and respond to emails on behalf of executives
- Coordinate calendars and meeting schedules across time zones
- Anticipate and resolve scheduling conflicts
- Propose solutions for last-minute changes
- Compile agendas and background materials for meetings
- Distribute pre-read materials and prepare meeting documents
- Assist with follow-up on administrative action items
- Take minutes during critical meetings
- Track agreed action points
- Plan and manage complex travel arrangements
- Ensure compliance with company travel policies
- Prepare comprehensive travel briefs
- Organize internal and external events
- Coordinate board meetings, leadership offsites, and workshops
- Partner with senior assistants across offices
- Coordinate cross-functional activities
- Ensure coverage during absences
- Manage smaller ad-hoc process enhancements
- Coordinate with internal teams and external service providers
- Maintain office facilities and supplies
- Manage visitor processes
- Prepare communications for internal and external audiences
- Maintain organized digital and physical filing systems
- Securely manage sensitive HR, financial, and operational information
- Track key business metrics
- Ensure executives have up-to-date information
- Build productive relationships across the organization
- Represent executives with professionalism and discretion
- Provide general administrative and organizational support
- Support smooth day-to-day office operations
- Assist functional leaders with operational tasks
- Anticipate executives' needs and preferences
- Adapt support approach accordingly
- Identify efficiency opportunities in administrative workflows
- Maintain corporate standards and professional communication
- Provide support in crisis or urgent situations
- Demonstrate a proactive, reliable, and service-oriented approach
- Support office management with projects
- Assist with local operational processes
- Take on additional project responsibilities based on business needs
Berufserfahrung
ca. 4 - 6 Jahre
Ausbildung
Matura
Sprachen
Englisch – verhandlungssicher
Deutsch – verhandlungssicher
Niederländisch – Grundkenntnisse
Tools & Technologien
Microsoft Office SuiteTeamsSharePoint
Von Nejo automatisch aufbereitet
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EG
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