Factworks
Office Manager(m/w/x)
Vollzeit/Teilzeitnur vor OrtBerufserfahren
Berlin
Neuer Job?Nejo!
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POPoint Nine
Office Manager / Team Assistant(m/w/x)
Berlin
VollzeitVor OrtBerufserfahren
AI/ML
Nejo KI-Zusammenfassung
Managing office technology and nurturing plants at a global early-stage VC firm. Proactive problem-solving and anticipating needs essential. Direct support for a global investment team.
Anforderungen
- Bias for action
- Enjoyment of making things happen and seeing a well-run office
- Anticipation of needs and proactive action
- Dependability and organization
- Reliability
- Ability to track multiple tasks, timelines, and keep systems neat
- People-savviness and discretion
- Warm and professional demeanor
- Absolute discretion with sensitive information
- Quick thinking and problem-solving skills
- Detail-orientation
- Focus on accuracy
- Experience with filing and accounting
- Thoroughness in checking work and organization
- Independence and collaboration
- Ability to own projects end-to-end
- Thriving in a collaborative team environment
- Flexibility and openness to change
- Understanding of fast-paced, multi-stakeholder environments
- Experience and mindset
- A few years in office management or assistant role in fast-paced environment
- Experience in startups, investment firms, or professional services (plus)
- Proven experience managing office, calendars, and travel
- Experience supporting international company administration and accounting
- Ability to work accurately and efficiently
- Strong organizational and time-management skills
- Ability to prioritize multiple tasks effectively
- Tech-savviness
- Embracing AI in daily tasks
- Excellent written and verbal communication skills (German and English)
- Service-oriented attitude
- High attention to detail
- Respect for confidentiality
- Proactive, resourceful mindset
- Desire to take ownership of work
Aufgaben
- Welcome guests to the office.
- Handle incoming and outgoing mail.
- Manage conference room bookings.
- Manage office technology.
- Nurture office plants.
- Organize snacks and catering.
- Keep the workspace tidy.
- Keep the workspace stocked.
- Ensure an inviting workspace.
- Maintain coffee machine, water dispenser, and printer.
- Coordinate with vendors.
- Coordinate with building management.
- Collaborate with the finance team.
- Collect digital invoices, receipts, and statements.
- Organize financial documentation.
- Prepare payment runs.
- Ensure accurate recording of vendor expenses.
- Ensure accurate recording of team expenses.
- Track expenses using Candis and Pleo.
- Categorize expenses in Candis and Pleo.
- Ensure all receipts are submitted for accounting.
- Manage the Operating Partner's calendar.
- Schedule team meetings and appointments.
- Schedule team travel arrangements.
- Coordinate meeting materials.
- Provide organizational support to the Partner.
- Handle Partner's communications.
- Handle sensitive information discreetly.
- Assist with recruitment processes.
- Post job advertisements.
- Screen job applications.
- Organize candidate interviews.
- Assist with new-hire onboarding.
- Ensure smooth pre-boarding processes.
- Conduct new-hire orientation.
- Set up new-hire laptops.
- Provide new-hire tool access.
- Create new-hire email accounts.
- Manage software subscriptions.
- Manage service agreements.
- Track subscription renewals.
- Negotiate pricing for tools.
- Evaluate new software tools.
- Manage user access to tools.
- Identify and resolve office issues.
- Suggest and implement office improvements.
- Foster a warm, inclusive, and efficient office culture.
Berufserfahrung
- ca. 1 - 4 Jahre
Ausbildung
- Matura
Sprachen
- Deutsch – verhandlungssicher
- Englisch – verhandlungssicher
Tools & Technologien
- AI
Die Originalanzeige dieses Stellenangebotes in der aktuellsten Version findest du hier. Nejo hat diesen Job automatisch von der Website des Unternehmens Point Nine erfasst und die Informationen auf Nejo mit Hilfe von KI für dich aufbereitet. Trotz sorgfältiger Analyse können einzelne Informationen unvollständig oder ungenau sein. Bitte prüfe immer alle Angaben in der Originalanzeige! Inhalte und Urheberrechte der Originalanzeige liegen beim ausschreibenden Unternehmen.
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POPoint Nine
Office Manager / Team Assistant(m/w/x)
Berlin
VollzeitVor OrtBerufserfahren
AI/ML
Nejo KI-Zusammenfassung
Managing office technology and nurturing plants at a global early-stage VC firm. Proactive problem-solving and anticipating needs essential. Direct support for a global investment team.
Anforderungen
- Bias for action
- Enjoyment of making things happen and seeing a well-run office
- Anticipation of needs and proactive action
- Dependability and organization
- Reliability
- Ability to track multiple tasks, timelines, and keep systems neat
- People-savviness and discretion
- Warm and professional demeanor
- Absolute discretion with sensitive information
- Quick thinking and problem-solving skills
- Detail-orientation
- Focus on accuracy
- Experience with filing and accounting
- Thoroughness in checking work and organization
- Independence and collaboration
- Ability to own projects end-to-end
- Thriving in a collaborative team environment
- Flexibility and openness to change
- Understanding of fast-paced, multi-stakeholder environments
- Experience and mindset
- A few years in office management or assistant role in fast-paced environment
- Experience in startups, investment firms, or professional services (plus)
- Proven experience managing office, calendars, and travel
- Experience supporting international company administration and accounting
- Ability to work accurately and efficiently
- Strong organizational and time-management skills
- Ability to prioritize multiple tasks effectively
- Tech-savviness
- Embracing AI in daily tasks
- Excellent written and verbal communication skills (German and English)
- Service-oriented attitude
- High attention to detail
- Respect for confidentiality
- Proactive, resourceful mindset
- Desire to take ownership of work
Aufgaben
- Welcome guests to the office.
- Handle incoming and outgoing mail.
- Manage conference room bookings.
- Manage office technology.
- Nurture office plants.
- Organize snacks and catering.
- Keep the workspace tidy.
- Keep the workspace stocked.
- Ensure an inviting workspace.
- Maintain coffee machine, water dispenser, and printer.
- Coordinate with vendors.
- Coordinate with building management.
- Collaborate with the finance team.
- Collect digital invoices, receipts, and statements.
- Organize financial documentation.
- Prepare payment runs.
- Ensure accurate recording of vendor expenses.
- Ensure accurate recording of team expenses.
- Track expenses using Candis and Pleo.
- Categorize expenses in Candis and Pleo.
- Ensure all receipts are submitted for accounting.
- Manage the Operating Partner's calendar.
- Schedule team meetings and appointments.
- Schedule team travel arrangements.
- Coordinate meeting materials.
- Provide organizational support to the Partner.
- Handle Partner's communications.
- Handle sensitive information discreetly.
- Assist with recruitment processes.
- Post job advertisements.
- Screen job applications.
- Organize candidate interviews.
- Assist with new-hire onboarding.
- Ensure smooth pre-boarding processes.
- Conduct new-hire orientation.
- Set up new-hire laptops.
- Provide new-hire tool access.
- Create new-hire email accounts.
- Manage software subscriptions.
- Manage service agreements.
- Track subscription renewals.
- Negotiate pricing for tools.
- Evaluate new software tools.
- Manage user access to tools.
- Identify and resolve office issues.
- Suggest and implement office improvements.
- Foster a warm, inclusive, and efficient office culture.
Berufserfahrung
- ca. 1 - 4 Jahre
Ausbildung
- Matura
Sprachen
- Deutsch – verhandlungssicher
- Englisch – verhandlungssicher
Tools & Technologien
- AI
Die Originalanzeige dieses Stellenangebotes in der aktuellsten Version findest du hier. Nejo hat diesen Job automatisch von der Website des Unternehmens Point Nine erfasst und die Informationen auf Nejo mit Hilfe von KI für dich aufbereitet. Trotz sorgfältiger Analyse können einzelne Informationen unvollständig oder ungenau sein. Bitte prüfe immer alle Angaben in der Originalanzeige! Inhalte und Urheberrechte der Originalanzeige liegen beim ausschreibenden Unternehmen.
Gefällt dir diese Stelle?
BetaDein Career Agent findet täglich ähnliche Jobs für dich.
Über das Unternehmen
Point Nine
Branche
FinancialServices
Beschreibung
The company is an early-stage venture capital firm focused on B2B software, investing globally from Europe.
Noch nicht perfekt?
- Factworks
Office Manager(m/w/x)
Vollzeit/Teilzeitnur vor OrtBerufserfahrenBerlin - Robert Half Deutschland GmbH & Co. KG
Office Manager(m/w/x)
Vollzeitnur vor OrtBerufserfahrenFrankfurt am Main, Berlin, Köln, Düsseldorf, Mannheim, München, Stuttgart - ctrl QS GmbH
Workplace Experience Lead(m/w/x)
Vollzeitnur vor OrtBerufserfahrenBerlin - Kooku Recruiting GmbH
Head of Office Management(m/w/x)
Vollzeitnur vor OrtManagementBerlin - GlassDollar
Junior People & Office Manager(m/w/x)
Vollzeit/Teilzeitnur vor OrtJuniorBerlin