Kooku Recruiting GmbH
Head of Office Management(m/w/x)
Full-timeOn-siteManagement
Berlin
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CTctrl QS GmbH
Workplace Experience Lead(m/w/x)
Berlin
Full-timeOn-siteExperienced
AI/ML
Nejo AI Summary
Managing reception, visitor experience, and office operations for a tech firm. 5+ years of office management experience required. 28 days vacation, flexible hours, central Berlin office.
Requirements
- 5+ years office management, workplace coordination, or similar
- Comfortable supporting C-level
- Warm, outgoing personality
- Approachability and helpfulness
- Enjoyment of keeping things organized
- Hands-on, get-things-done attitude
- Proactive problem-solving
- Ability to work independently
- Ownership of tasks
- Strong organizational skills
- Structured way of working
- Ability to multitask effectively
- AI curiosity
- Familiarity with AI tools
- Experimentation with new work approaches
- Fluent English
- German language skills (strong plus)
Tasks
- Welcome visitors and handle mail
- Manage the office door and first point of contact
- Keep the office tidy and supplies stocked
- Ensure meeting rooms are always ready
- Provide day-to-day operational support for team members
- Answer questions and handle requests
- Plan and coordinate team events and team days
- Manage onboarding and offboarding processes
- Ensure a consistent hybrid workplace experience
- Support remote and in-office team members
- Maintain office technology and room setups
- Handle travel bookings and coordination
- Manage vendor relationships and contracts
- Support the CEO with administrative tasks
- Handle document management and scheduling
- Facilitate shareholder communication and board-related admin
- Jump in on cross-account topics as needed
- Explore and implement AI-driven solutions
- Identify opportunities to enhance efficiency with AI
- Ensure the office always looks great
- Maintain clear expectations and support for the team
- Reliably support the CEO without follow-ups
- Create a strong impression for visitors, clients, and partners
- Catch and address all details proactively
Work Experience
- 2 - 5 years
Education
- High school diploma
Languages
- English – Native
- German – Basic
Tools & Technologies
- AI tools
Benefits
More Vacation Days
- Time off for extra hours worked
Flexible Working
- Flexible working environment
Modern Office
- Vibrant office in central Berlin
Learning & Development
- Continuous learning opportunities
- Internal Academy
Career Advancement
- Career growth opportunities
- Fluid career paths
Informal Culture
- Diverse and supportive team
Team Events
- Team-building activities
- Regular team events
- Summer party
- Christmas party
Healthcare & Fitness
- Sport and health initiatives
Free or Subsidized Food
- Monthly team lunches
Snacks & Drinks
- Weekly company breakfasts
Find the original job posting in its most current version here. Nejo automatically captured this job from the website of ctrl QS GmbH and processed the information on Nejo with the help of AI for you. Despite careful analysis, some information may be incomplete or inaccurate. Please always verify all details in the original posting! Content and copyrights of the original posting belong to the advertising company.
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CTctrl QS GmbH
Workplace Experience Lead(m/w/x)
Berlin
Full-timeOn-siteExperienced
AI/ML
Nejo AI Summary
Managing reception, visitor experience, and office operations for a tech firm. 5+ years of office management experience required. 28 days vacation, flexible hours, central Berlin office.
Requirements
- 5+ years office management, workplace coordination, or similar
- Comfortable supporting C-level
- Warm, outgoing personality
- Approachability and helpfulness
- Enjoyment of keeping things organized
- Hands-on, get-things-done attitude
- Proactive problem-solving
- Ability to work independently
- Ownership of tasks
- Strong organizational skills
- Structured way of working
- Ability to multitask effectively
- AI curiosity
- Familiarity with AI tools
- Experimentation with new work approaches
- Fluent English
- German language skills (strong plus)
Tasks
- Welcome visitors and handle mail
- Manage the office door and first point of contact
- Keep the office tidy and supplies stocked
- Ensure meeting rooms are always ready
- Provide day-to-day operational support for team members
- Answer questions and handle requests
- Plan and coordinate team events and team days
- Manage onboarding and offboarding processes
- Ensure a consistent hybrid workplace experience
- Support remote and in-office team members
- Maintain office technology and room setups
- Handle travel bookings and coordination
- Manage vendor relationships and contracts
- Support the CEO with administrative tasks
- Handle document management and scheduling
- Facilitate shareholder communication and board-related admin
- Jump in on cross-account topics as needed
- Explore and implement AI-driven solutions
- Identify opportunities to enhance efficiency with AI
- Ensure the office always looks great
- Maintain clear expectations and support for the team
- Reliably support the CEO without follow-ups
- Create a strong impression for visitors, clients, and partners
- Catch and address all details proactively
Work Experience
- 2 - 5 years
Education
- High school diploma
Languages
- English – Native
- German – Basic
Tools & Technologies
- AI tools
Benefits
More Vacation Days
- Time off for extra hours worked
Flexible Working
- Flexible working environment
Modern Office
- Vibrant office in central Berlin
Learning & Development
- Continuous learning opportunities
- Internal Academy
Career Advancement
- Career growth opportunities
- Fluid career paths
Informal Culture
- Diverse and supportive team
Team Events
- Team-building activities
- Regular team events
- Summer party
- Christmas party
Healthcare & Fitness
- Sport and health initiatives
Free or Subsidized Food
- Monthly team lunches
Snacks & Drinks
- Weekly company breakfasts
Find the original job posting in its most current version here. Nejo automatically captured this job from the website of ctrl QS GmbH and processed the information on Nejo with the help of AI for you. Despite careful analysis, some information may be incomplete or inaccurate. Please always verify all details in the original posting! Content and copyrights of the original posting belong to the advertising company.
About the Company
ctrl QS GmbH
Industry
Other
Description
The company partners with global brands to implement and manage digital solutions, focusing on corporate digital transformation.
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