Description

In this role, you will streamline the management of outsourced nonclinical studies by coordinating meetings and documentation while supporting vendors. Your daily responsibilities will include enhancing operational workflows and ensuring timely communication across teams.

Requirements

• •Scientific background and hands-on experience in an animal laboratory
• •Bachelor’s degree in a Scientific field
• •Research experience in laboratory animal work, pharmacology/toxicology, or scientific internship
• •MBA or Business-Operations experience (advantageous)
• •Strong administrative and task-oriented mindset
• •Experience in clinical or nonclinical study management (plus)
• •Experience working in nonclinical contract research organization (plus)
• •Experience with SAP (advantageous)
• •Well-suited for academic researchers transitioning into scientific study management
• •Strong affinity for operations, structured processes, and task-driven work
• •Ability to influence stakeholders and support compliant processes
• •Excellent organizational skills and ability to manage multiple tasks
• •High proficiency with digital tools (Excel, SharePoint, Teams)
• •German proficiency: C1 or native level
• •Warm, service-oriented mindset and enjoyment of supporting team operations
• •Experience in administration, coordination, procurement support, or project assistance (beneficial)

Tasks

• •Manage operational flow from contract sourcing to PO creation in SAP
• •Maintain complete and accurate documentation
• •Support day-to-day coordination of external nonclinical studies
• •Consolidate study information and keep timelines updated
• •Organize and coordinate global meetings with vendors
• •Reduce administrative workload for study monitors and functional leads
• •Collect vendor service proposals and prepare budget comparisons
• •Support contract routing and version tracking
• •Communicate with external vendors, including in German when needed
• •Consolidate vendor qualification information in SharePoint
• •Create and maintain external vendor accounts in SAP
• •Support third-party risk management activities
• •Use Microsoft SharePoint, MS-Excel, and Power BI to improve workflow efficiency
• •Contribute to process improvements in documentation and communication
• •Schedule global meetings and document action items
• •Track study milestones and follow-up activities
• •Maintain internal trackers and ensure organized communication across teams

Tools & Technologies