Administrative Specialist for Office & Operations Support(m/w/x)

Description

You will ensure smooth operations by coordinating between teams and laboratories, managing everything from complex travel and SAP procurement to essential office administration and documentation.

Requirements

• •Experience in administration, office management, or team assistance
• •Strong MS Office, M365, and SAP skills
• •Knowledge of xECM and SharePoint systems
• •Understanding of accounting, expenses, and travel processes
• •Excellent German and English communication skills
• •Organizational abilities, accuracy, reliability, and proactivity
• •Erfahrung in Administration, Office-Management oder Teamassistenz
• •Sicherer Umgang mit MS Office, M365 und SAP
• •Kenntnisse in xECM und SharePoint
• •Grundverständnis für Rechnungswesen, Spesen und Travel-Management
• •Sehr gute Deutsch- und Englischkenntnisse
• •Organisationsfähigkeit, Genauigkeit, Zuverlässigkeit und proaktiver Arbeitsstil

Tasks

• •Perform general administrative tasks and mail handling
• •Organize internal and external meetings, workshops, and events
• •Manage office supplies, consumables, keys, and access badges
• •Coordinate travel arrangements and visa processes
• •Support invitation letter and work permit applications
• •Process expenses using relevant tools and payment methods
• •Execute SAP-based purchasing and Ariba support
• •Manage orders, goods receipts, invoices, and master data
• •Maintain digital document archives
• •Prepare digital signatures according to compliance standards

Tools & Technologies

Benefits