welevel
Executive Assistant(m/w/x)
Full-timeOn-siteManagement
München
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Calendar and inbox management for Chief Market Operations Officer and leadership team. 7+ years C-suite support experience required. Tech or high-growth environment background a plus.
Requirements
- Proven senior-level EA experience
- 7+ years supporting C-suite/VP executives
- Experience in tech or high-growth environment
- University degree in any discipline
- Analytical background is a plus
- Ownership of outcomes, not just tasks
- Anticipates needs and acts proactively
- High personal standards, self-managed
- Thrives in fast-moving, volatile environments
- Adapts to shifting priorities without losing composure
- Delivers under stressful situations
- Meticulous and reliable
- Attention to detail, nothing slips through cracks
- Dependable for deadlines and reports
- Clear and professional communication
- Warm and personable with stakeholders
- Handles sensitive information with discretion
- Excellent written and spoken English
- German or other languages are a plus
- Tooling-literate and keen to automate
- Proficient with Google Workspace, Notion, Slack
- Proficient with travel and expense platforms
- Familiarity with AI tools or workflow automation is a plus
- Based in Munich and present in office
- Comfortable with urgent requests outside 9-5
- Willing to travel occasionally
Tasks
- Own calendars of Chief Market Operations Officer and Market Ops leadership team
- Prioritize competing demands and time zones
- Manage email inbox of Chief Market Operations Officer
- Draft correspondences and flag urgent items
- Archive resolved email threads
- Develop sense of urgency and importance
- Protect, defer, and decline tasks as needed
- Balance executives' work and personal time
- Coordinate all travel arrangements
- Optimize travel for executive effectiveness
- Manage expense reporting and reconciliation
- Source additional support for external partners and guests
- Travel with the team when required
- Manage recurring meeting cadences
- Plan and execute team meetings, offsites, and trainings
- Ensure flawless execution at key events
- Liaise with internal and external stakeholders
- Manage visits to external partners' offices
- Manage visits of external parties to Munich office
- Identify and implement process improvements
- Proactively automate workflows
Work Experience
- 7 years
Education
- Bachelor's degree
Languages
- English – Business Fluent
- German – is a plus
Tools & Technologies
- Google Workspace
- Notion
- Slack
- AI tools
- Zapier
- Make
Find the original job posting in its most current version here. Nejo automatically captured this job from the website of World and processed the information on Nejo with the help of AI for you. Despite careful analysis, some information may be incomplete or inaccurate. Please always verify all details in the original posting! Content and copyrights of the original posting belong to the advertising company.
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Calendar and inbox management for Chief Market Operations Officer and leadership team. 7+ years C-suite support experience required. Tech or high-growth environment background a plus.
Requirements
- Proven senior-level EA experience
- 7+ years supporting C-suite/VP executives
- Experience in tech or high-growth environment
- University degree in any discipline
- Analytical background is a plus
- Ownership of outcomes, not just tasks
- Anticipates needs and acts proactively
- High personal standards, self-managed
- Thrives in fast-moving, volatile environments
- Adapts to shifting priorities without losing composure
- Delivers under stressful situations
- Meticulous and reliable
- Attention to detail, nothing slips through cracks
- Dependable for deadlines and reports
- Clear and professional communication
- Warm and personable with stakeholders
- Handles sensitive information with discretion
- Excellent written and spoken English
- German or other languages are a plus
- Tooling-literate and keen to automate
- Proficient with Google Workspace, Notion, Slack
- Proficient with travel and expense platforms
- Familiarity with AI tools or workflow automation is a plus
- Based in Munich and present in office
- Comfortable with urgent requests outside 9-5
- Willing to travel occasionally
Tasks
- Own calendars of Chief Market Operations Officer and Market Ops leadership team
- Prioritize competing demands and time zones
- Manage email inbox of Chief Market Operations Officer
- Draft correspondences and flag urgent items
- Archive resolved email threads
- Develop sense of urgency and importance
- Protect, defer, and decline tasks as needed
- Balance executives' work and personal time
- Coordinate all travel arrangements
- Optimize travel for executive effectiveness
- Manage expense reporting and reconciliation
- Source additional support for external partners and guests
- Travel with the team when required
- Manage recurring meeting cadences
- Plan and execute team meetings, offsites, and trainings
- Ensure flawless execution at key events
- Liaise with internal and external stakeholders
- Manage visits to external partners' offices
- Manage visits of external parties to Munich office
- Identify and implement process improvements
- Proactively automate workflows
Work Experience
- 7 years
Education
- Bachelor's degree
Languages
- English – Business Fluent
- German – is a plus
Tools & Technologies
- Google Workspace
- Notion
- Slack
- AI tools
- Zapier
- Make
Find the original job posting in its most current version here. Nejo automatically captured this job from the website of World and processed the information on Nejo with the help of AI for you. Despite careful analysis, some information may be incomplete or inaccurate. Please always verify all details in the original posting! Content and copyrights of the original posting belong to the advertising company.
About the Company
World
Industry
IT
Description
The company provides business intelligence services and data-driven insights to support key decisions.
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