Description

As a receptionist, you will be the first point of contact, ensuring a warm welcome for visitors while managing conference room logistics and supporting various office operations. This role involves multitasking, from handling phone inquiries in both German and English to coordinating events and maintaining a well-organized office environment.

Requirements

• •Enjoyment of interacting with people and friendly, confident, professional demeanor
• •Strong service orientation with high quality standards and hands-on mentality
• •Open, communicative personality with sense of responsibility and teamwork skills
• •Ability to remain calm under pressure, organizational talent, and resilience
• •Professional experience at reception or in gastronomy/hotels desirable
• •Fluent German and good English skills in spoken and written form
• •Very good manners and natural warmth in dealing with customers and guests
• •Discretion, loyalty, commitment, and willingness to engage
• •Very good MS Office skills

Tasks

• •Welcome customers and colleagues warmly
• •Ensure a pleasant and smooth stay for visitors
• •Organize conference rooms and monitor bookings
• •Maintain cleanliness and order in conference areas
• •Support internal and external events
• •Manage service provider and supplier processes
• •Handle the telephone switchboard in German and English
• •Organize office supplies and conduct inventory checks
• •Order coffee, tea, and snacks
• •Coordinate incoming and outgoing mail
• •Distribute mail within the office
• •Register and accept courier deliveries
• •Manage customer and employee parking
• •Oversee local fleet management
• •Organize health and safety measures in the office
• •Assist with event planning

Tools & Technologies

Benefits