Adaptyv
Lab Manager(m/w/x)
Full-timeOn-siteExperienced
Lausanne
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LULunaphore Technologies, S.A.
Office Manager(m/w/x)
Tolochenaz
Full-timeOn-siteJunior
Nejo AI Summary
Managing front-desk operations, visitor coordination, and mail flow at a life sciences research tool provider. Prior experience in office management, workplace coordination, or hospitality an asset. Employee stock purchase plan, mentorship.
Requirements
- Strong service-oriented mindset and proactive, solution-driven approach
- Ability to create welcoming, supportive, employee-focused environment
- Prior experience in office management, workplace coordination, hospitality, or administrative roles (asset)
- High adaptability and resilience, managing changing priorities and ad-hoc requests
- Excellent organizational and time-management skills, effective prioritization
- Excellent interpersonal and communication skills, confident interaction
- Strong ownership and accountability for workplace operations
- Discretion and professionalism with sensitive information
- Ability to work independently and collaborate effectively
- Detail-oriented with hands-on, problem-solving attitude
- Comfort with digital tools and office management systems (e.g., MS Office suite, booking systems)
- Fluent English and French, other languages a plus
Tasks
- Welcome visitors and candidates
- Coordinate guest arrivals
- Prepare meeting rooms
- Handle incoming and outgoing mail
- Distribute mail
- Archive physical and digital mail
- Respond to general company inboxes
- Coordinate document management
- Ensure organized record-keeping
- Provide administrative support for daily office operations
- Monitor and maintain office, kitchen, and cleaning supply inventory
- Coordinate purchasing and restocking of consumables and office materials
- Manage purchase orders
- Track deliveries
- Organize received goods
- Maintain and develop relationships with external suppliers and service providers
- Support planning and execution of company events and internal gatherings
- Provide logistical coordination for team-building activities and special occasions
- Organize onboarding welcome activities for new employees
- Ensure cleanliness, order, and functionality of shared office spaces
- Coordinate waste management processes
- Maintain communication with waste service providers
- Act as the main contact for cleaning services
- Monitor cleaning service quality
- Conduct facility tours for new employees
- Prepare welcome materials for new employees
- Assist with workspace setup
- Provide guidance on workplace logistics
- Provide guidance on mobility arrangements
- Serve as a point of contact for onboarding inquiries
- Contribute to initiatives enhancing employee engagement and workplace satisfaction
- Act as a first point of contact for workplace questions
- Provide day-to-day workplace support
- Support organization and continuous improvement of shared spaces and employee amenities
- Facilitate social and engagement activities to foster team connection
- Provide guidance on office policies, workplace access, and parking procedures
- Manage parking allocations
- Track parking usage
- Maintain and update workplace policies and documentation
- Coordinate meeting room bookings
- Maintain meeting room scheduling systems
- Support payroll processes by providing mobility and parking data
- Administer transportation subscriptions and related employee services
- Update internal communication platforms with workplace information and announcements
- Create and distribute internal communications on office operations
- Coordinate with external providers and contractors for office maintenance and facilities management
- Manage workspace, furniture, and equipment coordination
- Monitor facilities activities to ensure a safe and functional work environment
- Support budget tracking and expense monitoring with Finance
Education
- Compulsory education
Languages
- English – Business Fluent
- French – Business Fluent
Tools & Technologies
- MS Office suite
- booking systems
Benefits
Retirement Plans
- Retirement programs
Competitive Pay
- Employee stock purchase plan
Mentorship & Coaching
- Mentorship
Career Advancement
- Promotional opportunities
Learning & Development
- Training and development
- Internship programs
Informal Culture
- International and diverse working environment
Other Benefits
- Employee resource groups
Social Impact
- Volunteer and charity events
Team Events
- Employee events
Find the original job posting in its most current version here. Nejo automatically captured this job from the website of Lunaphore Technologies, S.A. and processed the information on Nejo with the help of AI for you. Despite careful analysis, some information may be incomplete or inaccurate. Please always verify all details in the original posting! Content and copyrights of the original posting belong to the advertising company.
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LULunaphore Technologies, S.A.
Office Manager(m/w/x)
Tolochenaz
Full-timeOn-siteJunior
Nejo AI Summary
Managing front-desk operations, visitor coordination, and mail flow at a life sciences research tool provider. Prior experience in office management, workplace coordination, or hospitality an asset. Employee stock purchase plan, mentorship.
Requirements
- Strong service-oriented mindset and proactive, solution-driven approach
- Ability to create welcoming, supportive, employee-focused environment
- Prior experience in office management, workplace coordination, hospitality, or administrative roles (asset)
- High adaptability and resilience, managing changing priorities and ad-hoc requests
- Excellent organizational and time-management skills, effective prioritization
- Excellent interpersonal and communication skills, confident interaction
- Strong ownership and accountability for workplace operations
- Discretion and professionalism with sensitive information
- Ability to work independently and collaborate effectively
- Detail-oriented with hands-on, problem-solving attitude
- Comfort with digital tools and office management systems (e.g., MS Office suite, booking systems)
- Fluent English and French, other languages a plus
Tasks
- Welcome visitors and candidates
- Coordinate guest arrivals
- Prepare meeting rooms
- Handle incoming and outgoing mail
- Distribute mail
- Archive physical and digital mail
- Respond to general company inboxes
- Coordinate document management
- Ensure organized record-keeping
- Provide administrative support for daily office operations
- Monitor and maintain office, kitchen, and cleaning supply inventory
- Coordinate purchasing and restocking of consumables and office materials
- Manage purchase orders
- Track deliveries
- Organize received goods
- Maintain and develop relationships with external suppliers and service providers
- Support planning and execution of company events and internal gatherings
- Provide logistical coordination for team-building activities and special occasions
- Organize onboarding welcome activities for new employees
- Ensure cleanliness, order, and functionality of shared office spaces
- Coordinate waste management processes
- Maintain communication with waste service providers
- Act as the main contact for cleaning services
- Monitor cleaning service quality
- Conduct facility tours for new employees
- Prepare welcome materials for new employees
- Assist with workspace setup
- Provide guidance on workplace logistics
- Provide guidance on mobility arrangements
- Serve as a point of contact for onboarding inquiries
- Contribute to initiatives enhancing employee engagement and workplace satisfaction
- Act as a first point of contact for workplace questions
- Provide day-to-day workplace support
- Support organization and continuous improvement of shared spaces and employee amenities
- Facilitate social and engagement activities to foster team connection
- Provide guidance on office policies, workplace access, and parking procedures
- Manage parking allocations
- Track parking usage
- Maintain and update workplace policies and documentation
- Coordinate meeting room bookings
- Maintain meeting room scheduling systems
- Support payroll processes by providing mobility and parking data
- Administer transportation subscriptions and related employee services
- Update internal communication platforms with workplace information and announcements
- Create and distribute internal communications on office operations
- Coordinate with external providers and contractors for office maintenance and facilities management
- Manage workspace, furniture, and equipment coordination
- Monitor facilities activities to ensure a safe and functional work environment
- Support budget tracking and expense monitoring with Finance
Education
- Compulsory education
Languages
- English – Business Fluent
- French – Business Fluent
Tools & Technologies
- MS Office suite
- booking systems
Benefits
Retirement Plans
- Retirement programs
Competitive Pay
- Employee stock purchase plan
Mentorship & Coaching
- Mentorship
Career Advancement
- Promotional opportunities
Learning & Development
- Training and development
- Internship programs
Informal Culture
- International and diverse working environment
Other Benefits
- Employee resource groups
Social Impact
- Volunteer and charity events
Team Events
- Employee events
Find the original job posting in its most current version here. Nejo automatically captured this job from the website of Lunaphore Technologies, S.A. and processed the information on Nejo with the help of AI for you. Despite careful analysis, some information may be incomplete or inaccurate. Please always verify all details in the original posting! Content and copyrights of the original posting belong to the advertising company.
About the Company
Lunaphore Technologies, S.A.
Industry
Science
Description
The company provides tools for researchers to further treat and prevent disease worldwide.
Not a perfect match?
- Adaptyv
Lab Manager(m/w/x)
Full-timeOn-siteExperiencedLausanne - Lunaphore
Marketing & Events Manager(m/w/x)
Full-timeOn-siteSeniorTolochenaz - Ferring Pharmaceuticals
HR Intern(m/w/x)
Full-timeInternshipOn-siteSaint-Prex - IMD - International Institute
MBA Participant Experience Coordinator intern(m/w/x)
Full-timeInternshipOn-siteLausanne - SICPA SA
Executive Assistant(m/w/x)
Full-timeOn-siteExperiencedPrilly