welevel
Office Manager(m/w/x)
Full-timeOn-siteManagement
München
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BLBlackwave GmbH
Office Manager & Workplace Experience(m/w/x)
Garching bei München
Full-time, Part-timeOn-siteExperienced
Nejo AI Summary
Designing and implementing office processes for aerospace startup. Process building and operational workflow creation experience required. Flexible hours, Germany ticket, and Egym Wellpass.
Requirements
- Ownership and accountability
- Office management or facility coordination experience
- Team assistant or hospitality experience
- Process building experience
- Ability to create operational workflows
- Comfort with ambiguity and builder phase
- Structured visitor protocols experience
- Thinking in journeys and rituals
- Composure with high-profile guests
- High structure and dependability
- Parallel management of catering, rooms, storage, guests
- Confident communication with internal team
- Confident communication with vendors
- Confident communication with facility management
- Confident communication with senior stakeholders
- Direct, diplomatic, and proactive communication
- 100% on-site presence in Garching
- Minimum 5-6 hours on-site daily
- Fluent/native German (C1-C2)
- Minimum B2 English
- Experience with room/desk booking software (nice to have)
- Experience with inventory tools (nice to have)
- Basic facility management (nice to have)
Tasks
- Design and implement office processes
- Ensure daily office cleanliness and readiness
- Create structured and warm visitor experiences
- Solve problems proactively and efficiently
- Build and maintain detailed playbooks
- Design end-to-end visitor journeys
- Manage room and flex desk bookings
- Track storage inventory and coordinate service providers
- Communicate proactively with team and management
- Anticipate and resolve conflicts
- Enhance office culture with seasonal ideas
- Create welcoming rituals for new hires
- Foster a joyful and professional environment
Work Experience
- approx. 1 - 4 years
Education
- High school diploma
Languages
- German – Native
- English – Business Fluent
Tools & Technologies
- room/desk booking software
- inventory tools
Benefits
Flexible Working
- Flexible working hours
Other Benefits
- High autonomy
- Tax-free Give Card
- Indoor garden
Public Transport Subsidies
- Germany ticket
Healthcare & Fitness
- Egym Wellpass
Free or Subsidized Food
- Healthy lunch culture
Startup Environment
- Rooftop terrace
Career Advancement
- Growth opportunities
Team Events
- Team events
- After-work gatherings
Find the original job posting in its most current version here. Nejo automatically captured this job from the website of Blackwave GmbH and processed the information on Nejo with the help of AI for you. Despite careful analysis, some information may be incomplete or inaccurate. Please always verify all details in the original posting! Content and copyrights of the original posting belong to the advertising company.
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BLBlackwave GmbH
Office Manager & Workplace Experience(m/w/x)
Garching bei München
Full-time, Part-timeOn-siteExperienced
Nejo AI Summary
Designing and implementing office processes for aerospace startup. Process building and operational workflow creation experience required. Flexible hours, Germany ticket, and Egym Wellpass.
Requirements
- Ownership and accountability
- Office management or facility coordination experience
- Team assistant or hospitality experience
- Process building experience
- Ability to create operational workflows
- Comfort with ambiguity and builder phase
- Structured visitor protocols experience
- Thinking in journeys and rituals
- Composure with high-profile guests
- High structure and dependability
- Parallel management of catering, rooms, storage, guests
- Confident communication with internal team
- Confident communication with vendors
- Confident communication with facility management
- Confident communication with senior stakeholders
- Direct, diplomatic, and proactive communication
- 100% on-site presence in Garching
- Minimum 5-6 hours on-site daily
- Fluent/native German (C1-C2)
- Minimum B2 English
- Experience with room/desk booking software (nice to have)
- Experience with inventory tools (nice to have)
- Basic facility management (nice to have)
Tasks
- Design and implement office processes
- Ensure daily office cleanliness and readiness
- Create structured and warm visitor experiences
- Solve problems proactively and efficiently
- Build and maintain detailed playbooks
- Design end-to-end visitor journeys
- Manage room and flex desk bookings
- Track storage inventory and coordinate service providers
- Communicate proactively with team and management
- Anticipate and resolve conflicts
- Enhance office culture with seasonal ideas
- Create welcoming rituals for new hires
- Foster a joyful and professional environment
Work Experience
- approx. 1 - 4 years
Education
- High school diploma
Languages
- German – Native
- English – Business Fluent
Tools & Technologies
- room/desk booking software
- inventory tools
Benefits
Flexible Working
- Flexible working hours
Other Benefits
- High autonomy
- Tax-free Give Card
- Indoor garden
Public Transport Subsidies
- Germany ticket
Healthcare & Fitness
- Egym Wellpass
Free or Subsidized Food
- Healthy lunch culture
Startup Environment
- Rooftop terrace
Career Advancement
- Growth opportunities
Team Events
- Team events
- After-work gatherings
Find the original job posting in its most current version here. Nejo automatically captured this job from the website of Blackwave GmbH and processed the information on Nejo with the help of AI for you. Despite careful analysis, some information may be incomplete or inaccurate. Please always verify all details in the original posting! Content and copyrights of the original posting belong to the advertising company.
About the Company
Blackwave GmbH
Industry
Aerospace
Description
The company develops and manufactures carbon components for airplanes, rockets, and satellites.
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