Factworks
Office Manager(m/w/x)
Full-time/Part-timeOn-siteExperienced
Berlin
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POPoint Nine
Office Manager / Team Assistant(m/w/x)
Berlin
Full-timeOn-siteExperienced
AI/ML
Nejo AI Summary
Managing office technology and nurturing plants at a global early-stage VC firm. Proactive problem-solving and anticipating needs essential. Direct support for a global investment team.
Requirements
- Bias for action
- Enjoyment of making things happen and seeing a well-run office
- Anticipation of needs and proactive action
- Dependability and organization
- Reliability
- Ability to track multiple tasks, timelines, and keep systems neat
- People-savviness and discretion
- Warm and professional demeanor
- Absolute discretion with sensitive information
- Quick thinking and problem-solving skills
- Detail-orientation
- Focus on accuracy
- Experience with filing and accounting
- Thoroughness in checking work and organization
- Independence and collaboration
- Ability to own projects end-to-end
- Thriving in a collaborative team environment
- Flexibility and openness to change
- Understanding of fast-paced, multi-stakeholder environments
- Experience and mindset
- A few years in office management or assistant role in fast-paced environment
- Experience in startups, investment firms, or professional services (plus)
- Proven experience managing office, calendars, and travel
- Experience supporting international company administration and accounting
- Ability to work accurately and efficiently
- Strong organizational and time-management skills
- Ability to prioritize multiple tasks effectively
- Tech-savviness
- Embracing AI in daily tasks
- Excellent written and verbal communication skills (German and English)
- Service-oriented attitude
- High attention to detail
- Respect for confidentiality
- Proactive, resourceful mindset
- Desire to take ownership of work
Tasks
- Welcome guests to the office.
- Handle incoming and outgoing mail.
- Manage conference room bookings.
- Manage office technology.
- Nurture office plants.
- Organize snacks and catering.
- Keep the workspace tidy.
- Keep the workspace stocked.
- Ensure an inviting workspace.
- Maintain coffee machine, water dispenser, and printer.
- Coordinate with vendors.
- Coordinate with building management.
- Collaborate with the finance team.
- Collect digital invoices, receipts, and statements.
- Organize financial documentation.
- Prepare payment runs.
- Ensure accurate recording of vendor expenses.
- Ensure accurate recording of team expenses.
- Track expenses using Candis and Pleo.
- Categorize expenses in Candis and Pleo.
- Ensure all receipts are submitted for accounting.
- Manage the Operating Partner's calendar.
- Schedule team meetings and appointments.
- Schedule team travel arrangements.
- Coordinate meeting materials.
- Provide organizational support to the Partner.
- Handle Partner's communications.
- Handle sensitive information discreetly.
- Assist with recruitment processes.
- Post job advertisements.
- Screen job applications.
- Organize candidate interviews.
- Assist with new-hire onboarding.
- Ensure smooth pre-boarding processes.
- Conduct new-hire orientation.
- Set up new-hire laptops.
- Provide new-hire tool access.
- Create new-hire email accounts.
- Manage software subscriptions.
- Manage service agreements.
- Track subscription renewals.
- Negotiate pricing for tools.
- Evaluate new software tools.
- Manage user access to tools.
- Identify and resolve office issues.
- Suggest and implement office improvements.
- Foster a warm, inclusive, and efficient office culture.
Work Experience
- approx. 1 - 4 years
Education
- High school diploma
Languages
- German – Business Fluent
- English – Business Fluent
Tools & Technologies
- AI
Find the original job posting in its most current version here. Nejo automatically captured this job from the website of Point Nine and processed the information on Nejo with the help of AI for you. Despite careful analysis, some information may be incomplete or inaccurate. Please always verify all details in the original posting! Content and copyrights of the original posting belong to the advertising company.
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POPoint Nine
Office Manager / Team Assistant(m/w/x)
Berlin
Full-timeOn-siteExperienced
AI/ML
Nejo AI Summary
Managing office technology and nurturing plants at a global early-stage VC firm. Proactive problem-solving and anticipating needs essential. Direct support for a global investment team.
Requirements
- Bias for action
- Enjoyment of making things happen and seeing a well-run office
- Anticipation of needs and proactive action
- Dependability and organization
- Reliability
- Ability to track multiple tasks, timelines, and keep systems neat
- People-savviness and discretion
- Warm and professional demeanor
- Absolute discretion with sensitive information
- Quick thinking and problem-solving skills
- Detail-orientation
- Focus on accuracy
- Experience with filing and accounting
- Thoroughness in checking work and organization
- Independence and collaboration
- Ability to own projects end-to-end
- Thriving in a collaborative team environment
- Flexibility and openness to change
- Understanding of fast-paced, multi-stakeholder environments
- Experience and mindset
- A few years in office management or assistant role in fast-paced environment
- Experience in startups, investment firms, or professional services (plus)
- Proven experience managing office, calendars, and travel
- Experience supporting international company administration and accounting
- Ability to work accurately and efficiently
- Strong organizational and time-management skills
- Ability to prioritize multiple tasks effectively
- Tech-savviness
- Embracing AI in daily tasks
- Excellent written and verbal communication skills (German and English)
- Service-oriented attitude
- High attention to detail
- Respect for confidentiality
- Proactive, resourceful mindset
- Desire to take ownership of work
Tasks
- Welcome guests to the office.
- Handle incoming and outgoing mail.
- Manage conference room bookings.
- Manage office technology.
- Nurture office plants.
- Organize snacks and catering.
- Keep the workspace tidy.
- Keep the workspace stocked.
- Ensure an inviting workspace.
- Maintain coffee machine, water dispenser, and printer.
- Coordinate with vendors.
- Coordinate with building management.
- Collaborate with the finance team.
- Collect digital invoices, receipts, and statements.
- Organize financial documentation.
- Prepare payment runs.
- Ensure accurate recording of vendor expenses.
- Ensure accurate recording of team expenses.
- Track expenses using Candis and Pleo.
- Categorize expenses in Candis and Pleo.
- Ensure all receipts are submitted for accounting.
- Manage the Operating Partner's calendar.
- Schedule team meetings and appointments.
- Schedule team travel arrangements.
- Coordinate meeting materials.
- Provide organizational support to the Partner.
- Handle Partner's communications.
- Handle sensitive information discreetly.
- Assist with recruitment processes.
- Post job advertisements.
- Screen job applications.
- Organize candidate interviews.
- Assist with new-hire onboarding.
- Ensure smooth pre-boarding processes.
- Conduct new-hire orientation.
- Set up new-hire laptops.
- Provide new-hire tool access.
- Create new-hire email accounts.
- Manage software subscriptions.
- Manage service agreements.
- Track subscription renewals.
- Negotiate pricing for tools.
- Evaluate new software tools.
- Manage user access to tools.
- Identify and resolve office issues.
- Suggest and implement office improvements.
- Foster a warm, inclusive, and efficient office culture.
Work Experience
- approx. 1 - 4 years
Education
- High school diploma
Languages
- German – Business Fluent
- English – Business Fluent
Tools & Technologies
- AI
Find the original job posting in its most current version here. Nejo automatically captured this job from the website of Point Nine and processed the information on Nejo with the help of AI for you. Despite careful analysis, some information may be incomplete or inaccurate. Please always verify all details in the original posting! Content and copyrights of the original posting belong to the advertising company.
About the Company
Point Nine
Industry
FinancialServices
Description
The company is an early-stage venture capital firm focused on B2B software, investing globally from Europe.
Not a perfect match?
- Factworks
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Full-time/Part-timeOn-siteExperiencedBerlin - Companisto GmbH
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