Description

As an Office Manager, you will play a vital role in keeping the project office organized and supporting the team with various administrative tasks. Your day-to-day responsibilities will involve coordinating appointments, managing office supplies, and ensuring effective communication within the team.

Requirements

• •Commercial training with initial experience in office management
• •German and English language skills C1 or higher
• •Confident handling of MS Office standard programs
• •First experience in dealing with SAP (not mandatory)
• •Confident appearance, assertiveness and ability to deal with conflict
• •Sense of responsibility
• •Structured way of working, organizational talent
• •Quick comprehension and forward-thinking
• •Strong communication skills, empathy

Tasks

• •Organize the project office
• •Administer office materials
• •Check invoices
• •Book incoming goods
• •Schedule travel plans
• •Coordinate with craftsmen, the landlord, and the caretaker
• •Design and organize team-building activities
• •Coordinate and prepare appointments with internal and external parties
• •Take minutes during meetings as needed
• •Check and book time recording from HR
• •Ensure smooth flow of information
• •Manage fleet operations, including pool vehicle occupancy
• •Schedule and monitor service appointments

Tools & Technologies