Description

As the heart of the Munich office, you will ensure daily operations run smoothly by managing visitor flows, coordinating meetings, and maintaining internal knowledge and documentation.

Requirements

• •Two years experience in similar role
• •Fluency in English and German
• •Service-orientation and strong interpersonal skills
• •Excellent organizational and administrative skills
• •Proactive, detail-oriented, and independent worker
• •Collaborative, confident, and self-managing personality

Tasks

• •Manage the reception and visitor process
• •Coordinate with teams for smooth visitor flow
• •Monitor and restock office supplies
• •Manage vendor relationships for essentials
• •Provide backup support for the Office Manager
• •Standardize document management and filing procedures
• •Update the team wiki and knowledge repositories
• •Schedule and coordinate cross-departmental meetings
• •Organize agendas and prepare meeting materials
• •Follow up on meeting action items
• •Develop clear communication channels with departments
• •Maintain up-to-date documentation for core processes

Benefits