Perk
Workplace Experience Specialist(m/w/x)
Full-timeOn-siteNot specified
Zürich
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JOJones Lang LaSalle SE
Meeting & Events Coordinator - Workplace Services(m/w/x)
Zürich
Full-timeOn-siteExperienced
AI/ML
Nejo AI Summary
Managing employee requests via ticketing tools and coordinating event logistics, including vendor sourcing, for a Zurich office community. 3+ years in office management or hospitality required. Active exchange in a global industry network.
Requirements
- Minimum 3 years of experience in office management or hospitality
- Experience in coordination of service delivery, including vendor management
- Excellent communication and teamwork skills
- Politeness, confidence, and patience
- Can-Do attitude and willingness to go the extra mile
- Affinity for using innovative software like Google, Quip, and Salesforce
- Ability to work in a fast-paced, dynamic environment
- Excellent multi-tasking, project management, and organizational skills
Tasks
- Act as the Workplace Services representative for the Zurich office community
- Manage employee requests through the internal ticketing tool, Slack, email, or in person
- Build partnerships with Serviced Office Providers to ensure smooth operations
- Conduct event space bookings and support event planning
- Source and coordinate catering and other event vendors
- Oversee service delivery from various vendors for events
- Ensure compliance with Swiss security and health regulations
- Maintain a list of catering suppliers and vendors for flexibility
- Consider dietary requirements and sustainability values for events
- Collaborate with reception staff to ensure excellent guest services
- Supervise mail handling in collaboration with the Service Provider
- Handle mail for all Swiss legal entities, including stakeholder documents
- Implement and maintain Salesforce procedures with the WPS Lead
- Track spending and handle invoices for Workplace Services Operations
- Ensure data accuracy as Space Champion for facilities
- Welcome and orient new hires
- Share onboarding and offboarding information with the Serviced Office Provider
- Build relationships with local office communities and stakeholders
- Document and participate in monthly KPI meetings with the Serviced Office Provider
- Ensure compliance with security standards for all employees and visitors
Work Experience
- 3 years
Education
- High school diploma
Languages
- German – Business Fluent
- English – Business Fluent
Tools & Technologies
- Quip
- Salesforce
Benefits
Other Benefits
- Acknowledgement of achievements
Informal Culture
- Creative freedom for tasks and projects
- Working together at eye level
Startup Environment
- Active exchange in the global industry network
Mentorship & Coaching
- Space for personal growth
Career Advancement
- Opportunity to enhance skills and advance career
Find the original job posting in its most current version here. Nejo automatically captured this job from the website of Jones Lang LaSalle SE and processed the information on Nejo with the help of AI for you. Despite careful analysis, some information may be incomplete or inaccurate. Please always verify all details in the original posting! Content and copyrights of the original posting belong to the advertising company.
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JOJones Lang LaSalle SE
Meeting & Events Coordinator - Workplace Services(m/w/x)
Zürich
Full-timeOn-siteExperienced
AI/ML
Nejo AI Summary
Managing employee requests via ticketing tools and coordinating event logistics, including vendor sourcing, for a Zurich office community. 3+ years in office management or hospitality required. Active exchange in a global industry network.
Requirements
- Minimum 3 years of experience in office management or hospitality
- Experience in coordination of service delivery, including vendor management
- Excellent communication and teamwork skills
- Politeness, confidence, and patience
- Can-Do attitude and willingness to go the extra mile
- Affinity for using innovative software like Google, Quip, and Salesforce
- Ability to work in a fast-paced, dynamic environment
- Excellent multi-tasking, project management, and organizational skills
Tasks
- Act as the Workplace Services representative for the Zurich office community
- Manage employee requests through the internal ticketing tool, Slack, email, or in person
- Build partnerships with Serviced Office Providers to ensure smooth operations
- Conduct event space bookings and support event planning
- Source and coordinate catering and other event vendors
- Oversee service delivery from various vendors for events
- Ensure compliance with Swiss security and health regulations
- Maintain a list of catering suppliers and vendors for flexibility
- Consider dietary requirements and sustainability values for events
- Collaborate with reception staff to ensure excellent guest services
- Supervise mail handling in collaboration with the Service Provider
- Handle mail for all Swiss legal entities, including stakeholder documents
- Implement and maintain Salesforce procedures with the WPS Lead
- Track spending and handle invoices for Workplace Services Operations
- Ensure data accuracy as Space Champion for facilities
- Welcome and orient new hires
- Share onboarding and offboarding information with the Serviced Office Provider
- Build relationships with local office communities and stakeholders
- Document and participate in monthly KPI meetings with the Serviced Office Provider
- Ensure compliance with security standards for all employees and visitors
Work Experience
- 3 years
Education
- High school diploma
Languages
- German – Business Fluent
- English – Business Fluent
Tools & Technologies
- Quip
- Salesforce
Benefits
Other Benefits
- Acknowledgement of achievements
Informal Culture
- Creative freedom for tasks and projects
- Working together at eye level
Startup Environment
- Active exchange in the global industry network
Mentorship & Coaching
- Space for personal growth
Career Advancement
- Opportunity to enhance skills and advance career
Find the original job posting in its most current version here. Nejo automatically captured this job from the website of Jones Lang LaSalle SE and processed the information on Nejo with the help of AI for you. Despite careful analysis, some information may be incomplete or inaccurate. Please always verify all details in the original posting! Content and copyrights of the original posting belong to the advertising company.
About the Company
Jones Lang LaSalle SE
Industry
RealEstate
Description
The company is a leading global provider of real estate and investment management services.
Not a perfect match?
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Full-timeOn-siteExperiencedBaar - Julius Baer
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