Facility Coordinator(m/w/x)

Description

As a Facility Coordinator, you will play a key role in ensuring smooth operations by managing day-to-day facility needs, addressing client inquiries, and coordinating maintenance activities. This position involves collaborating with various stakeholders to maintain high service standards.

Requirements

• •Strong communication in German
• •Customer focus
• •Initiative and urgency
• •Multitasking and attention to detail
• •Basic financial understanding
• •Time management
• •Team collaboration
• •High school diploma or GED
• •At least 1 year of administrative, accounting, or tenant services experience
• •Customer service experience
• •Experience in facilities/property management or commercial real estate
• •Proficiency with Microsoft Office and basic understanding of building systems
• •Knowledge of lease terms, CAM reconciliation, insurance, and real estate taxes
• •Ability to understand contracts and management agreements
• •Strong judgment and interpersonal skills
• •German language
• •Ability to communicate clearly, use a computer, move around the workspace, and remain seated for extended periods

Tasks

• •Provide day-to-day facility management support
• •Monitor building operations
• •Respond to client inquiries and resolve issues
• •Ensure customer satisfaction
• •Coordinate maintenance and repairs with contractors
• •Create, assign, and track work orders
• •Verify invoices and process payments
• •Support site inspections and ensure compliance
• •Maintain communication with clients, landlords, and vendors
• •Monitor vendor performance and train on processes
• •Assist with complex issues like environmental concerns
• •Schedule and document maintenance activities
• •Support reporting of KPIs and service level performance
• •Provide helpdesk support for facility-related requests
• •Assist with onboarding new team members
• •Coordinate special events

Tools & Technologies

Benefits