Novanta
Executive Assistant(m/w/x)
Full-timeOn-siteExperienced
Berlin
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BBBBIS Berlin Brandenburg International School GmbH
Executive Office Manager(m/w/x)
Kleinmachnow
from 58,574.43 - 64,547.96 / year
Full-timeOn-siteSenior
Nejo AI Summary
Managing complex executive calendars and prioritizing workflows for an international IB school. Near-native English and German fluency required. Relocation service, fitness offers.
Requirements
- Proven experience in senior EA, Executive Office Manager, or comparable leadership support role serving C-level executives
- Experience in international school or non-profit environment
- Near-native fluency in English and German
- Additional languages are an asset
- Demonstrated ability to exercise sound judgement
- Ability to maintain calm under pressure
- Ability to manage ambiguity and competing expectations
- Ability to work in a fast-paced, multicultural environment
- Unquestioned integrity
- Reliability and discretion in handling confidential information
- Collaborative, kind, and service-oriented nature
- High intercultural awareness and emotional intelligence
- Ability to build trust and positive relationships across cultures and functions
- Ability to navigate complex stakeholder dynamics diplomatically
- Natural relationship builder and connector
- Strong interpersonal intelligence
- Commitment to fostering an inclusive and welcoming multicultural environment
- Proactive, solution-focused mindset
- High levels of initiative, flexibility, ownership, and resilience
- Natural ability to create order, clarity, and structure
- Thoughtful decision-making aligned with organisational values and strategic direction
- Digital fluency
- Experience with Google Workspace and collaborative systems
- Experience with school SIS and LMS platforms (e.g., iSams, ManageBac, SchoolsBuddy, Toddle)
Tasks
- Manage complex executive calendars
- Prioritize executive workflows
- Protect strategic executive time
- Handle high-level correspondence in English and German
- Oversee hospitality arrangements
- Maintain executive office presentation standards
- Manage petty cash processes
- Perform selected administrative financial tasks with CFO
- Manage incoming and outgoing communication (electronic and postal)
- Support organizational development
- Assist with future program considerations
- Contribute to strategic planning cycles
- Prepare data summaries for strategic planning
- Create research briefings for strategy
- Conduct structured follow-up for strategy
- Monitor timelines for subsidy reporting
- Track compliance requirements
- Oversee regulatory processes
- Ensure adherence to fee regulations
- Manage public funding conditions with CPCO/CFO
- Adhere strictly to governance standards
- Safeguard all information with zero tolerance for breaches
- Maintain and develop BBIS communication channels
- Update the Staff Handbook
- Manage internal documentation
- Collaborate with the Director of CMA on communications
- Ensure alignment with school brand and communication standards
- Oversee central records and documentation systems
- Provide administrative coordination across departments
- Support organizational continuity through administrative coordination
- Serve as a first point of contact for the BBIS community
- Welcome parents, staff, students, Board members, alumni, partners, and visitors
- Maintain stakeholder networks
- Identify partnership opportunities
- Enhance teaching, learning, and wellbeing through partnerships
- Liaise with public authorities
- Liaise with embassies
- Liaise with associations
- Liaise with external partners
- Support school-wide events
- Support PTA events
Work Experience
- approx. 4 - 6 years
Education
- High school diploma
Languages
- English – Native
- German – Native
Tools & Technologies
- Google Workspace
- iSams
- ManageBac
- SchoolsBuddy
- Toddle
Benefits
Learning & Development
- Professional training
Team Events
- Team events
Healthcare & Fitness
- Fitness offers
Sustainability Focus
- Green campus
Other Benefits
- Relocation service
Informal Culture
- International community
Find the original job posting in its most current version here. Nejo automatically captured this job from the website of BBIS Berlin Brandenburg International School GmbH and processed the information on Nejo with the help of AI for you. Despite careful analysis, some information may be incomplete or inaccurate. Please always verify all details in the original posting! Content and copyrights of the original posting belong to the advertising company.
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BBBBIS Berlin Brandenburg International School GmbH
Executive Office Manager(m/w/x)
Kleinmachnow
from 58,574.43 - 64,547.96 / year
Full-timeOn-siteSenior
Nejo AI Summary
Managing complex executive calendars and prioritizing workflows for an international IB school. Near-native English and German fluency required. Relocation service, fitness offers.
Requirements
- Proven experience in senior EA, Executive Office Manager, or comparable leadership support role serving C-level executives
- Experience in international school or non-profit environment
- Near-native fluency in English and German
- Additional languages are an asset
- Demonstrated ability to exercise sound judgement
- Ability to maintain calm under pressure
- Ability to manage ambiguity and competing expectations
- Ability to work in a fast-paced, multicultural environment
- Unquestioned integrity
- Reliability and discretion in handling confidential information
- Collaborative, kind, and service-oriented nature
- High intercultural awareness and emotional intelligence
- Ability to build trust and positive relationships across cultures and functions
- Ability to navigate complex stakeholder dynamics diplomatically
- Natural relationship builder and connector
- Strong interpersonal intelligence
- Commitment to fostering an inclusive and welcoming multicultural environment
- Proactive, solution-focused mindset
- High levels of initiative, flexibility, ownership, and resilience
- Natural ability to create order, clarity, and structure
- Thoughtful decision-making aligned with organisational values and strategic direction
- Digital fluency
- Experience with Google Workspace and collaborative systems
- Experience with school SIS and LMS platforms (e.g., iSams, ManageBac, SchoolsBuddy, Toddle)
Tasks
- Manage complex executive calendars
- Prioritize executive workflows
- Protect strategic executive time
- Handle high-level correspondence in English and German
- Oversee hospitality arrangements
- Maintain executive office presentation standards
- Manage petty cash processes
- Perform selected administrative financial tasks with CFO
- Manage incoming and outgoing communication (electronic and postal)
- Support organizational development
- Assist with future program considerations
- Contribute to strategic planning cycles
- Prepare data summaries for strategic planning
- Create research briefings for strategy
- Conduct structured follow-up for strategy
- Monitor timelines for subsidy reporting
- Track compliance requirements
- Oversee regulatory processes
- Ensure adherence to fee regulations
- Manage public funding conditions with CPCO/CFO
- Adhere strictly to governance standards
- Safeguard all information with zero tolerance for breaches
- Maintain and develop BBIS communication channels
- Update the Staff Handbook
- Manage internal documentation
- Collaborate with the Director of CMA on communications
- Ensure alignment with school brand and communication standards
- Oversee central records and documentation systems
- Provide administrative coordination across departments
- Support organizational continuity through administrative coordination
- Serve as a first point of contact for the BBIS community
- Welcome parents, staff, students, Board members, alumni, partners, and visitors
- Maintain stakeholder networks
- Identify partnership opportunities
- Enhance teaching, learning, and wellbeing through partnerships
- Liaise with public authorities
- Liaise with embassies
- Liaise with associations
- Liaise with external partners
- Support school-wide events
- Support PTA events
Work Experience
- approx. 4 - 6 years
Education
- High school diploma
Languages
- English – Native
- German – Native
Tools & Technologies
- Google Workspace
- iSams
- ManageBac
- SchoolsBuddy
- Toddle
Benefits
Learning & Development
- Professional training
Team Events
- Team events
Healthcare & Fitness
- Fitness offers
Sustainability Focus
- Green campus
Other Benefits
- Relocation service
Informal Culture
- International community
Find the original job posting in its most current version here. Nejo automatically captured this job from the website of BBIS Berlin Brandenburg International School GmbH and processed the information on Nejo with the help of AI for you. Despite careful analysis, some information may be incomplete or inaccurate. Please always verify all details in the original posting! Content and copyrights of the original posting belong to the advertising company.
Like this job?
BetaYour Career Agent finds similar jobs for you every day.
About the Company
BBIS Berlin Brandenburg International School GmbH
Industry
Education
Description
BBIS is an inclusive, English-medium day and boarding school offering three IB programmes to an international community.
Not a perfect match?
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