Executive Assistant to the Managing Director, HR & Operations Support(m/w/x)

Description

As the Managing Director's right hand, you'll ensure smooth operations by balancing executive support with HR coordination and financial administration in this growing company.

Requirements

• •Commercial training or comparable qualification
• •Experience as Executive Assistant or similar
• •HR administration experience and accounting basics
• •Strong organizational skills and structured working
• •Discretion, reliability, and personal accountability
• •Confidence with MS Office
• •Excellent German and English skills
• •Ability to work independently on-site
• •Residency in Germany, ideally Munich area

Tasks

• •Provide administrative and organizational support to the Managing Director
• •Coordinate calendars, meetings, and business travel
• •Manage travel bookings and expense tracking
• •Act as a key contact for internal and external stakeholders
• •Prepare and follow up on meetings and presentations
• •Organize company events and internal activities
• •Address day-to-day HR-related employee questions
• •Coordinate onboarding and offboarding processes
• •Maintain employee records and HR documentation
• •Support recruitment coordination and candidate communication
• •Prepare contracts, amendments, and HR documents
• •Manage absence tracking and vacation records
• •Escalate complex topics to management or external advisors
• •Process invoices and manage accounting data entry
• •Review and prepare expense reports
• •Coordinate with external accountants and payroll providers
• •Support monthly closing and financial reporting

Tools & Technologies

Benefits