Description

As an Executive Assistant, you will play a crucial role in ensuring smooth office operations by managing schedules, coordinating travel, and supporting the executive team with various administrative tasks. Your day will involve organizing meetings, drafting important documents, and facilitating effective communication with stakeholders.

Requirements

• •Experience in business administration or related field
• •Highly organized and detail-oriented
• •Excellent communication and interpersonal skills
• •German and English language fluency
• •Proficiency in Microsoft Office and relevant software
• •Ability to prioritize tasks effectively while maintaining productivity

Tasks

• •Provide high-level administrative support
• •Manage the GM's schedule
• •Serve as the first point of contact for stakeholders
• •Assist with travel arrangements and prepare itineraries
• •Handle expense reporting
• •Plan events and organize team meetings
• •Draft and edit correspondence, reports, and presentations
• •Conduct research and prepare briefing materials
• •Attend executive team meetings and take notes
• •Identify key points and actions from meetings
• •Manage meeting agendas and follow-ups
• •Organize logistics and catering for meetings and events
• •Oversee calendar management

Tools & Technologies