Workplace Services Coordinator IV(m/w/x)

Description

In this role, you will create a positive office atmosphere while managing operations, vendor relationships, and employee needs. Your day-to-day responsibilities will involve organizing events, supporting new hires, and ensuring compliance with safety standards.

Requirements

• •Excellent organizational skills
• •Excellent verbal and written communication skills
• •Ability to manage multiple tasks and prioritize demands
• •Self-starter with ability to shape culture
• •Ability to act with an inclusion mindset
• •Maintain regular and reliable attendance
• •Uphold company mission and values
• •Ability to work designated schedule
• •Ability to work nights and/or weekends
• •Ability to work overtime
• •Ability to work on mobile device or computer
• •Ability to work on computer and phone simultaneously
• •Ability to use telephone through headset
• •Ability to work seated and standing
• •Ability to lift up to 50 pounds
• •Ability to grasp, pinch, and reach
• •Ability to comply with PPE requirements
• •Ability to travel 10% of working time
• •High School Diploma or GED
• •3+ years of experience in administrative or office role
• •Proficient with office equipment
• •Basic computer skills
• •Proficient in Microsoft Outlook, Excel, and Word
• •Demonstrated ability to perform essential duties
• •Familiarity with Visitor Management Systems
• •Familiarity with SAP accounting and financial management

Tasks

• •Create a welcoming office environment
• •Welcome guests and address their needs
• •Manage vendor relationships for office operations
• •Serve as the primary contact for office matters
• •Maintain security and control access at the reception desk
• •Define processes for day-to-day office management
• •Collaborate with Finance, HR, and Legal on internal policies
• •Partner with HR to shape office culture
• •Organize internal events and celebrations
• •Assist new employees with orientation and onboarding
• •Support management with office space and environment requests
• •Provide guidance to administrative support for senior management
• •Ensure compliance with local H&S regulations and safety standards
• •Coordinate ergonomic evaluations and provide recommendations
• •Maintain office supplies and inventory within budget
• •Promote positive relationships with local regulatory authorities
• •Facilitate safety meetings and capture meeting minutes
• •Coordinate emergency response efforts and training
• •Uphold company mission and values
• •Train and mentor team members on processes

Tools & Technologies