Description

As a Workplace Experience Specialist, you will ensure a top-notch environment for employees in Zurich and other hubs by managing resources, coordinating events, and enhancing workplace operations to deliver a stellar employee experience.

Requirements

• •Genuine passion for creating exceptional workplace experiences
• •Continuous improvement mindset with strong attention to detail
• •Highly organized and capable of managing multiple priorities
• •Natural problem-solver who stays calm under pressure
• •Hands-on person capable of managing projects autonomously
• •Openness to occasional travel
• •Ability to grow, learn, and make a difference
• •English as the official language

Tasks

• •Own the daily workplace environment
• •Ensure smooth operations in Zurich, Munich, Berlin, and Vienna hubs
• •Perform regular walkthroughs to assess workspace conditions
• •Coordinate and manage office resources, including supplies and equipment
• •Monitor contracted services for quality and cost-effectiveness
• •Collaborate with Experience and Health & Safety teams
• •Reinforce safety protocols and emergency procedures
• •Act as a key contact for internal stakeholders and vendors
• •Support workplace-related projects and internal events
• •Liaise with external suppliers for timely service delivery
• •Assist with front desk tasks, including mail and package management
• •Handle daily administrative tasks like invoice processing
• •Monitor communications through Slack, email, and Zendesk
• •Create and send internal communications and announcements
• •Obtain and compare quotes for purchases and negotiate terms
• •Maintain an analytical eye on workplace operations
• •Manage multiple tasks with structure and clarity
• •Support additional hubs and travel as needed