Team Assistant for Advisory(m/w/x)

Description

In this role, you will ensure smooth operations by managing complex executive schedules and organizing large-scale events, while acting as a vital link between the organization and its stakeholders.

Requirements

• •Commercial diploma
• •Minimum 5 years Assistant experience
• •Fluency in German and English
• •Excellent MS Office skills
• •Good communication skills
• •Excellent organizational skills
• •Service- and solution-orientation
• •Independent, team-oriented, proactive workstyle
• •Ability to prioritise tasks
• •Flexibility and resilience
• •Discretion and confidentiality
• •Structured professional communication

Tasks

• •Support Partners with administrative and organizational matters
• •Manage complex calendars and executive inboxes
• •Draft, review, and edit professional emails
• •Create independent PowerPoint presentations
• •Coordinate comprehensive business travel arrangements
• •Prepare internal and external meetings proactively
• •Record meeting minutes and manage follow-up actions
• •Plan and organize large-scale events for 200 participants
• •Monitor and track event budgets
• •Prioritize multiple tasks with detail and efficiency
• •Act as the contact for internal and external stakeholders
• •Process expense tracking and business reports
• •Develop technical and soft skills through continuous training

Tools & Technologies