Description

In this role, you will be at the heart of the office, managing calendars and travel for executives while coordinating communications and office operations. Your day will involve supporting meetings and events, as well as handling confidential information with professionalism.

Requirements

• •Experience supporting senior management as Executive Assistant, Personal Assistant, or Office Coordinator
• •Experience with calendar management, travel coordination, and general office operations
• •Exposure to event planning, marketing coordination, or corporate hospitality
• •Strong organizational, multitasking, and attention-to-detail skills
• •Excellent communication, English & German mandatory, interpersonal skills
• •Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• •Ability to handle confidential information with discretion and professionalism
• •Reliability, proactivity, adaptability, and ability to work independently while supporting a team

Tasks

• •Manage complex calendars and meetings for the CEO and CFO
• •Arrange domestic and international travel for executives
• •Prepare, edit, and organize documents and presentations
• •Coordinate executive signature approvals via DocuSign and wet ink
• •Act as a liaison between executives, internal teams, and external stakeholders
• •Manage communications and follow-ups with stakeholders
• •Provide front-of-house support by welcoming visitors
• •Answer and direct calls, managing reception operations
• •Oversee office operations, including credit cards and travel systems
• •Coordinate company vehicles, supplies, and vendor relationships
• •Organize meetings, catering, and conference room logistics
• •Support corporate events and team-building activities
• •Assist with marketing initiatives as needed
• •Handle sensitive and confidential information with discretion
• •Address ad hoc requests and general operational needs

Tools & Technologies