SMO Medtronic Europe Sàrl
Executive Assistant(m/w/x)
Full-timeOn-siteExperienced
Lausanne
from CHF 89,600 - 134,400 / year
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SMSMO Medtronic Europe Sàrl
Executive Assistant(m/w/x)
Lausanne
from CHF 89,600 - 134,400 / year
Full-timeOn-siteExperienced
Nejo AI Summary
High-level administrative support for Medtronic's Site Leader and Leadership Team, managing calendars, travel, and strategic session logistics. 3-5 years of experience in an industrial or international environment required. Medtronic Incentive Plan and wide range of benefits.
Requirements
- CFC in Business Administration, Federal Certificate, or Bachelor's degree
- Solid experience (3–5 years minimum) in administrative or executive assistant role
- Ideally in an industrial or international environment
- Strong ability to manage multiple priorities independently
- Excellent organizational skills
- Excellent interpersonal skills
- Comfortable engaging with senior leadership and all staff levels
- Natural ability to build trust
- Strong sense of confidentiality
- Professionalism
- Discretion when handling sensitive or strategic information
- Proficiency in Microsoft Office Suite
- Ease with administrative processes
- Fluent English (written and spoken)
- Ability to communicate effectively in multicultural environment
- Produce high-quality internal communications
Tasks
- Provide high-level administrative support to Site Leader and Leadership Team
- Manage calendars, correspondence, travel, expenses, and approvals
- Plan and coordinate Leadership Team meetings, Town Halls, offsites, and strategic sessions
- Handle meeting logistics, agendas, catering, and follow-up actions
- Oversee daily site operations, including meeting rooms and visitor management
- Coordinate visitor and candidate experience, including site access, parking, and transportation
- Ensure compliance with company policies on expenses, travel, purchasing, events, and vendor management
- Drive continuous improvement by developing templates and standardized practices
- Handle confidential and strategic information with discretion and professionalism
- Support workplace health and safety as a certified on-site first aider
- Draft and distribute internal communications, announcements, and leadership presentations
- Facilitate communication between departments, management, and employees
- Coordinate employee recognition and milestone gestures
- Act as a trusted relay between employees and the Leadership Team
- Escalate relevant feedback to enhance site culture
- Serve as the primary contact for internal and external stakeholders
- Manage general inquiries, calls, and emails
- Support employees with administrative and operational needs
- Create and manage Purchase Orders (POs)
- Coordinate invoice follow-up
- Guide employees in organizing internal events and initiatives
- Organize and coordinate internal events, workshops, team-building activities, and celebrations
- Manage event logistics, including scheduling, catering, room setup, materials, and transport
- Coordinate site visits for guests, candidates, and new employees
- Support ERG (Employee Resource Group) initiatives and events
Work Experience
- 3 - 5 years
Education
- Vocational certificationOR
- Bachelor's degree
Languages
- English – Fluent
Tools & Technologies
- Microsoft Office Suite
Benefits
Bonuses & Incentives
- Medtronic Incentive Plan (MIP)
Corporate Discounts
- Wide range of benefits
Competitive Pay
- Competitive compensation plans
Find the original job posting in its most current version here. Nejo automatically captured this job from the website of SMO Medtronic Europe Sàrl and processed the information on Nejo with the help of AI for you. Despite careful analysis, some information may be incomplete or inaccurate. Please always verify all details in the original posting! Content and copyrights of the original posting belong to the advertising company.
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SMSMO Medtronic Europe Sàrl
Executive Assistant(m/w/x)
Lausanne
from CHF 89,600 - 134,400 / year
Full-timeOn-siteExperienced
Nejo AI Summary
High-level administrative support for Medtronic's Site Leader and Leadership Team, managing calendars, travel, and strategic session logistics. 3-5 years of experience in an industrial or international environment required. Medtronic Incentive Plan and wide range of benefits.
Requirements
- CFC in Business Administration, Federal Certificate, or Bachelor's degree
- Solid experience (3–5 years minimum) in administrative or executive assistant role
- Ideally in an industrial or international environment
- Strong ability to manage multiple priorities independently
- Excellent organizational skills
- Excellent interpersonal skills
- Comfortable engaging with senior leadership and all staff levels
- Natural ability to build trust
- Strong sense of confidentiality
- Professionalism
- Discretion when handling sensitive or strategic information
- Proficiency in Microsoft Office Suite
- Ease with administrative processes
- Fluent English (written and spoken)
- Ability to communicate effectively in multicultural environment
- Produce high-quality internal communications
Tasks
- Provide high-level administrative support to Site Leader and Leadership Team
- Manage calendars, correspondence, travel, expenses, and approvals
- Plan and coordinate Leadership Team meetings, Town Halls, offsites, and strategic sessions
- Handle meeting logistics, agendas, catering, and follow-up actions
- Oversee daily site operations, including meeting rooms and visitor management
- Coordinate visitor and candidate experience, including site access, parking, and transportation
- Ensure compliance with company policies on expenses, travel, purchasing, events, and vendor management
- Drive continuous improvement by developing templates and standardized practices
- Handle confidential and strategic information with discretion and professionalism
- Support workplace health and safety as a certified on-site first aider
- Draft and distribute internal communications, announcements, and leadership presentations
- Facilitate communication between departments, management, and employees
- Coordinate employee recognition and milestone gestures
- Act as a trusted relay between employees and the Leadership Team
- Escalate relevant feedback to enhance site culture
- Serve as the primary contact for internal and external stakeholders
- Manage general inquiries, calls, and emails
- Support employees with administrative and operational needs
- Create and manage Purchase Orders (POs)
- Coordinate invoice follow-up
- Guide employees in organizing internal events and initiatives
- Organize and coordinate internal events, workshops, team-building activities, and celebrations
- Manage event logistics, including scheduling, catering, room setup, materials, and transport
- Coordinate site visits for guests, candidates, and new employees
- Support ERG (Employee Resource Group) initiatives and events
Work Experience
- 3 - 5 years
Education
- Vocational certificationOR
- Bachelor's degree
Languages
- English – Fluent
Tools & Technologies
- Microsoft Office Suite
Benefits
Bonuses & Incentives
- Medtronic Incentive Plan (MIP)
Corporate Discounts
- Wide range of benefits
Competitive Pay
- Competitive compensation plans
Find the original job posting in its most current version here. Nejo automatically captured this job from the website of SMO Medtronic Europe Sàrl and processed the information on Nejo with the help of AI for you. Despite careful analysis, some information may be incomplete or inaccurate. Please always verify all details in the original posting! Content and copyrights of the original posting belong to the advertising company.
Like this job?
BetaYour Career Agent finds similar jobs for you every day.
About the Company
SMO Medtronic Europe Sàrl
Industry
Healthcare
Description
The company leads global healthcare technology and addresses challenging health problems by finding solutions.
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