Frontiers Media SA
Executive Assistant(m/w/x)
Full-timeOn-siteSenior
Lausanne
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Managing complex C-level agendas and prioritizing correspondence for a global trust technologies leader. Solid administrative experience in corporate C-level reporting required. High autonomy and ownership.
Requirements
- Solid administrative experience in corporate C-level reporting
- Degree in administration or equivalent certification
- Excellent relationship building and teamwork skills
- High level of tact
- Commitment to discretion and diplomacy
- Resourcefulness
- High attention to detail
- Autonomous problem anticipation and solving
- Ability to work under high pressure and short deadlines
- Comfort with multi-tasking
- Advanced proficiency with Office365 (Word, Outlook, Excel, Teams), Concur, Adobe Acrobat
- Excellent written and verbal communication skills (French, English C2)
Tasks
- Answer and filter incoming telephone calls
- Manage a complex agenda
- Arrange meetings with internal and external stakeholders
- Sort incoming correspondence
- Highlight priority correspondence
- Type high-quality written materials in French and English
- Manage contact and mailing databases
- Maintain an efficient filing system
- Receive high-level visitors
- Coordinate meeting rooms and videoconference setup
- Arrange catering for meetings
- Prepare meeting announcements and invitations
- Coordinate travel for the Chairman and key stakeholders
- Maintain general office supplies stock
- Manage meeting rooms
- Liaise with Facilities on maintenance issues
- Liaise with IT on technical issues
- Process expense claims
- Process invoices
- Liaise with the accounts department for payment follow-up
Work Experience
approx. 1 - 4 years
Education
Bachelor's degree
Languages
French – Business FluentEnglish – Business Fluent
Tools & Technologies
Office365WordOutlookExcelTeamsConcurAdobe Acrobat
Benefits
Informal Culture
- •Multi-cultural, high-integrity environment
Purpose-Driven Work
- •Autonomy
Competitive Pay
- •Ownership
Career Advancement
- •Personal development potential
Find the original job posting in its most current version here. Nejo automatically captured this job from the website of SICPA SA and processed the information on Nejo with the help of AI for you. Despite careful analysis, some information may be incomplete or inaccurate. Please always verify all details in the original posting! Content and copyrights of the original posting belong to the advertising company.
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Managing complex C-level agendas and prioritizing correspondence for a global trust technologies leader. Solid administrative experience in corporate C-level reporting required. High autonomy and ownership.
Requirements
- Solid administrative experience in corporate C-level reporting
- Degree in administration or equivalent certification
- Excellent relationship building and teamwork skills
- High level of tact
- Commitment to discretion and diplomacy
- Resourcefulness
- High attention to detail
- Autonomous problem anticipation and solving
- Ability to work under high pressure and short deadlines
- Comfort with multi-tasking
- Advanced proficiency with Office365 (Word, Outlook, Excel, Teams), Concur, Adobe Acrobat
- Excellent written and verbal communication skills (French, English C2)
Tasks
- Answer and filter incoming telephone calls
- Manage a complex agenda
- Arrange meetings with internal and external stakeholders
- Sort incoming correspondence
- Highlight priority correspondence
- Type high-quality written materials in French and English
- Manage contact and mailing databases
- Maintain an efficient filing system
- Receive high-level visitors
- Coordinate meeting rooms and videoconference setup
- Arrange catering for meetings
- Prepare meeting announcements and invitations
- Coordinate travel for the Chairman and key stakeholders
- Maintain general office supplies stock
- Manage meeting rooms
- Liaise with Facilities on maintenance issues
- Liaise with IT on technical issues
- Process expense claims
- Process invoices
- Liaise with the accounts department for payment follow-up
Work Experience
approx. 1 - 4 years
Education
Bachelor's degree
Languages
French – Business FluentEnglish – Business Fluent
Tools & Technologies
Office365WordOutlookExcelTeamsConcurAdobe Acrobat
Benefits
Informal Culture
- •Multi-cultural, high-integrity environment
Purpose-Driven Work
- •Autonomy
Competitive Pay
- •Ownership
Career Advancement
- •Personal development potential
Find the original job posting in its most current version here. Nejo automatically captured this job from the website of SICPA SA and processed the information on Nejo with the help of AI for you. Despite careful analysis, some information may be incomplete or inaccurate. Please always verify all details in the original posting! Content and copyrights of the original posting belong to the advertising company.
About the Company
SICPA SA
Industry
Other
Description
The company contributes to a more secure world through its skilled employees and long-term vision.
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