Executive Assistant to the CEO(m/w/x)

Description

Administrative management for the CEO and Board of Directors at a global mechatronics provider with four industrial divisions. Five years of experience in executive support and business-level German, English, and French fluency required. High flexibility during board meetings, 30 days vacation.

Requirements

• •Five years experience as Executive Assistant, Personal Assistant or similar
• •PA diploma or certification as a plus
• •Timely flexibility during high-level meetings
• •Excellent MS Office knowledge and office gadget skills
• •Fluency in German and English, French knowledge as a plus
• •Discretion and confidentiality
• •High commitment to corporate culture and goals
• •Hands on mentality

Tasks

• •Manage the CEO office independently
• •Support organizational and administrative tasks for the CEO
• •Assist the Board of Directors and shareholders with administrative matters
• •Act as the primary contact for executives and external stakeholders
• •Supervise the CEO office to ensure high service quality
• •Organize logistics for meetings, workshops, and conferences
• •Coordinate corporate events for leadership and board members
• •Lead office digitalization by creating digital file structures
• •Develop and implement digital maintenance guidelines
• •Manage and contribute to specific files and projects
• •Serve as the contact point for third-party service providers
• •Ensure continuous front desk presence
• •Manage catering and material deliveries

Tools & Technologies