Description

As an Executive Assistant to the CEO, you will play a crucial role in managing both business and personal projects, ensuring smooth operations through effective organization and communication. Your day-to-day responsibilities will involve coordinating appointments, handling confidential documents, and supporting the CEO's real estate portfolio.

Requirements

• •Commercial training or degree in business administration, ideally with a focus on office management, real estate management, or hospitality
• •Minimum 3 years of professional experience in a comparable role within an executive or management environment
• •Experience in organizing complex processes and project or real estate management
• •Excellent knowledge of MS Office and modern project management tools
• •Strong communication skills in German and English; additional languages are a plus
• •Discreet, loyal, and reliable personality with a strong sense of responsibility
• •Structured and proactive way of working with high quality awareness
• •Professional, confident demeanor and enthusiasm for diverse tasks
• •Willingness to travel occasionally for events or real estate projects
• •Class B driver’s license
• •Proven experience in direct collaboration with C-level executives or board members
• •Deep understanding of demands and expectations at top management level
• •Strong priority management skills with structure and follow-up
• •Absolute discretion and trust for sensitive matters
• •Independent and forward-thinking working style with emotional intelligence
• •Structure-giver in complex processes with efficiency and organization

Tasks

• •Provide strategic and operational support to the CEO
• •Organize and prioritize appointments, meetings, travel, and events
• •Proactively manage priorities and follow up on decisions
• •Plan, prepare, and follow up on meetings; create decision papers, presentations, and reports
• •Communicate professionally with internal and external stakeholders
• •Handle and manage confidential documents and contracts discreetly
• •Monitor deadlines and schedules while coordinating pending topics
• •Contribute to corporate communication projects and PR initiatives
• •Support the management of the CEO's private real estate portfolio
• •Coordinate maintenance work, renovations, and repairs with service providers
• •Monitor lease agreements, payments, and utility cost statements
• •Maintain property records, contracts, and official documentation
• •Communicate with property managers, contractors, tenants, and authorities
• •Assist with investment, purchase, or sales projects in real estate
• •Plan and coordinate the CEO’s private appointments and events
• •Book flights, hotels, and transportation; prepare travel documentation
• •Ensure smooth operations in both professional and personal environments
• •Manage priorities and expectations through daily communication with the CEO
• •Communicate empathetically and discreetly while coordinating matters

Tools & Technologies