CH10 - BJB Bank Julius Baer & Co. Ltd.
Senior Executive Assistant(m/w/x)
Full-timeOn-siteSenior
Genf
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INInternational Committee of the Red Cross
Executive Assistant & Information Management Officer(m/w/x)
Genf
Full-timeOn-siteSenior
Nejo AI Summary
Supporting Directorate meetings with agenda tracking and document preparation for humanitarian aid organization. Bachelor's degree and strong drafting skills required. On-site work in Geneva with rotating international travel.
Requirements
- Bachelor's degree
- Capacity to assess information management processes and practices and propose improvements
- Very good drafting skills, including minutes and summaries
- Strong organizational skills, ability to prioritize, anticipate needs, and take initiative
- Ability to work under pressure, remain calm, and manage competing priorities
- Ability to make sound decisions with high autonomy
- Genuine listening skills and ability to ask the right questions
- Ability to accompany and support change within a team or organization
- Experience in diplomatic protocol
- Information gathering, monitoring, and problem-solving skills
- Fully conversant with MS Office and SharePoint; willingness to learn other institutional tools
- Proactive and dynamic
- Flexible, with strong capacity to adapt
- Discrete and able to maintain strict confidentiality
- Committed to teamwork and collective performance
- Rotation required
Tasks
- Plan and coordinate meetings for the Directorate and POM
- Track agenda items and manage logistical arrangements
- Oversee preparation and circulation of relevant documents
- Propose agendas and timelines for meetings
- Ensure compliance with template and layout requirements
- Provide administrative, logistical, and technical support during meetings
- Draft and circulate minutes for POM and Directorate meetings
- Inform departments of requirements for revised background documents
- Consolidate and update follow-up actions
- Update the planning calendar for meetings
- Liaise with the Governance Secretariat on Assembly and Council matters
- Ensure timely submission of documents to the Assembly and Council
- Manage Directorate and Governance submissions (CA/A/ComAudit)
- Develop and maintain a standard briefing file on activities
- Ensure Intranet content remains accurate and up to date
- Provide tailored information to Departments on functioning
- Create and maintain the annual planning calendar
- Conduct semester reviews on session follow-ups and pending items
- Coordinate the HoIRCL's agenda and meetings
- Arrange travel for the HoIRCL as needed
- Organize team meetings and workshops for the HoIRCL
- Manage information flow to the HoIRCL
- Support internal audit process coordination
- Set timelines and organize audit meetings
- Draft email responses and executive summaries
- Manage information with confidentiality and discretion
- Maintain team spaces for the Directorate and POM
- Secure and manage access rights
- Update group lists for accurate communication
- Update the Institutional Calendar with sessions
- Organize briefing sessions for key stakeholders
- Analyze information management needs
- Propose adaptations to processes and tools
- Ensure proper records management
- Coordinate the Office of the Director-General's collaborative space
- Manage information flow within the Office
- Support staff in understanding and applying policies
- Train and coach staff in changing practices
Work Experience
- 5 years
Education
- Bachelor's degree
Languages
- English – Business Fluent
- French – Business Fluent
Tools & Technologies
- MS Office
- SharePoint
- PMT
- IRIS
- Anaplan
Find the original job posting in its most current version here. Nejo automatically captured this job from the website of International Committee of the Red Cross and processed the information on Nejo with the help of AI for you. Despite careful analysis, some information may be incomplete or inaccurate. Please always verify all details in the original posting! Content and copyrights of the original posting belong to the advertising company.
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INInternational Committee of the Red Cross
Executive Assistant & Information Management Officer(m/w/x)
Genf
Full-timeOn-siteSenior
Nejo AI Summary
Supporting Directorate meetings with agenda tracking and document preparation for humanitarian aid organization. Bachelor's degree and strong drafting skills required. On-site work in Geneva with rotating international travel.
Requirements
- Bachelor's degree
- Capacity to assess information management processes and practices and propose improvements
- Very good drafting skills, including minutes and summaries
- Strong organizational skills, ability to prioritize, anticipate needs, and take initiative
- Ability to work under pressure, remain calm, and manage competing priorities
- Ability to make sound decisions with high autonomy
- Genuine listening skills and ability to ask the right questions
- Ability to accompany and support change within a team or organization
- Experience in diplomatic protocol
- Information gathering, monitoring, and problem-solving skills
- Fully conversant with MS Office and SharePoint; willingness to learn other institutional tools
- Proactive and dynamic
- Flexible, with strong capacity to adapt
- Discrete and able to maintain strict confidentiality
- Committed to teamwork and collective performance
- Rotation required
Tasks
- Plan and coordinate meetings for the Directorate and POM
- Track agenda items and manage logistical arrangements
- Oversee preparation and circulation of relevant documents
- Propose agendas and timelines for meetings
- Ensure compliance with template and layout requirements
- Provide administrative, logistical, and technical support during meetings
- Draft and circulate minutes for POM and Directorate meetings
- Inform departments of requirements for revised background documents
- Consolidate and update follow-up actions
- Update the planning calendar for meetings
- Liaise with the Governance Secretariat on Assembly and Council matters
- Ensure timely submission of documents to the Assembly and Council
- Manage Directorate and Governance submissions (CA/A/ComAudit)
- Develop and maintain a standard briefing file on activities
- Ensure Intranet content remains accurate and up to date
- Provide tailored information to Departments on functioning
- Create and maintain the annual planning calendar
- Conduct semester reviews on session follow-ups and pending items
- Coordinate the HoIRCL's agenda and meetings
- Arrange travel for the HoIRCL as needed
- Organize team meetings and workshops for the HoIRCL
- Manage information flow to the HoIRCL
- Support internal audit process coordination
- Set timelines and organize audit meetings
- Draft email responses and executive summaries
- Manage information with confidentiality and discretion
- Maintain team spaces for the Directorate and POM
- Secure and manage access rights
- Update group lists for accurate communication
- Update the Institutional Calendar with sessions
- Organize briefing sessions for key stakeholders
- Analyze information management needs
- Propose adaptations to processes and tools
- Ensure proper records management
- Coordinate the Office of the Director-General's collaborative space
- Manage information flow within the Office
- Support staff in understanding and applying policies
- Train and coach staff in changing practices
Work Experience
- 5 years
Education
- Bachelor's degree
Languages
- English – Business Fluent
- French – Business Fluent
Tools & Technologies
- MS Office
- SharePoint
- PMT
- IRIS
- Anaplan
Find the original job posting in its most current version here. Nejo automatically captured this job from the website of International Committee of the Red Cross and processed the information on Nejo with the help of AI for you. Despite careful analysis, some information may be incomplete or inaccurate. Please always verify all details in the original posting! Content and copyrights of the original posting belong to the advertising company.
Like this job?
BetaYour Career Agent finds similar jobs for you every day.
About the Company
International Committee of the Red Cross
Industry
NonProfit
Description
The ICRC works worldwide to provide protection and humanitarian assistance to people affected by conflict and armed violence.
Not a perfect match?
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