Description

As an Executive Assistant in the EMEAC department, you will play a vital role in ensuring smooth operations by managing schedules, coordinating travel, and organizing meetings. Your day-to-day responsibilities will involve supporting various administrative tasks while maintaining confidentiality and efficiency.

Requirements

• •Diploma in Secretarial Studies, Tourism, or Hospitality Management, or relevant qualification
• •Previous experience in a similar role within an international, matrix organization
• •Fluency in English (oral and written); additional European language is an asset
• •Proficiency in MS Office (Excel, PowerPoint, SharePoint); familiarity with Concur or other financial software is a strong asset
• •Ability to multi-task, prioritize, and take ownership of tasks
• •High sense of responsibility, agility, and independent working practice
• •Positive, dynamic attitude with a commitment to high-level internal and external client service
• •Reliable, committed personality with high integrity for handling confidential information
• •Self-motivated with the ability to adapt to a rapidly changing environment
• •Experience in dynamic, change-focused environments and complex structures
• •Excellent organizational skills, with the ability to plan and organize work efficiently
• •Ability to maintain a calm, professional approach during busy, high-volume periods
• •Prior experience in a complex and fast-paced regional Commercial organization is a strong plus
• •Coordinate travel arrangements, including booking, visas, and accommodation for local and overseas trips

Tasks

• •Manage and coordinate the agenda and phone calls
• •Screen all received calls and optimize the agenda
• •Provide documents and information for confirmed appointments
• •Coordinate monthly expense reports and submissions
• •Maintain a document filing and archiving system
• •Organize meetings and events, including logistics
• •Coordinate travel arrangements for local and overseas trips
• •Manage last-minute travel changes and cancellations
• •Provide backup support for other Administrative and Executive Assistants
• •Assist with ad-hoc tasks and projects while maintaining confidentiality
• •Support project management to ensure goal achievement

Tools & Technologies