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EUEuropean Molecular Biology Laboratory

Course and Conference Officer(m/w/x)

Heidelberg
from 3,704 / month
Full-timeOn-siteExperienced
Apply now

Managing end-to-end production of life science conferences and courses, supporting organizers and liaising with speakers. Solid event management experience required. Salary free of income tax, monthly family and child allowances.

Requirements

  • Solid experience in event management
  • Project management skills
  • Software skills for event organisation
  • Event coordination experience
  • Conference planning experience
  • Course organisation experience
  • Enthusiastic team player
  • Self-organisation skills
  • Multitasking ability
  • Ability to keep things running smoothly
  • Strong administrative skills
  • Coordination skills
  • Customer service skills
  • Effective communication skills
  • Ability to build trust
  • Full fluency in English
  • Confident use of Microsoft Office
  • Proficiency in Outlook
  • Proficiency in Excel
  • Experience with databases
  • Experience with content management systems
  • Experience with registration platforms
  • Quick to learn new software
  • Quick to learn new systems
  • Excellent time-management skills
  • Ability to multitask under pressure
  • Ability to stay calm under pressure
  • Natural communicator
  • Relationship building skills
  • Sharp attention to detail
  • Degree in events-related field or equivalent experience
  • Some German language skills (advantageous)

Tasks

  • Manage end-to-end production of assigned conferences, courses, and events
  • Support scientific organisers through project stages from kick-off to onsite delivery
  • Liaise with scientific speakers and trainers throughout the 1-2 year lifecycle
  • Serve as primary contact for participants from registration to post-event
  • Use event management software for registrations, applications, abstracts, and reviews
  • Monitor event budgets, manage costs, and track registration payments
  • Process speaker expenses to ensure financial compliance
  • Prepare financial and statistical reports for funders and partners
  • Update and maintain event websites with current information
  • Coordinate logistics including catering, technical setup, transport, travel, and accommodation
  • Plan non-scientific event content such as networking sessions, tours, and social events
  • Collaborate with marketing team to create promotional materials and run campaigns
  • Lead on-site delivery of events, ensuring smooth operations
  • Support colleagues during their on-site shifts
  • Contribute to innovation projects and working groups
  • Develop and maintain relationships with internal teams, external partners, and service providers
  • Handle administrative tasks required for the role

Work Experience

  • approx. 1 - 4 years

Education

  • Bachelor's degree

Languages

  • English – Native
  • German – Basic

Tools & Technologies

  • Microsoft Office
  • Outlook
  • Excel
  • Databases
  • Content management systems
  • Registration platforms

Benefits

Additional Allowances

  • Salary free of income tax
  • Monthly family allowance
  • Monthly child allowance
  • Monthly non-resident allowance
  • Relocation package
  • Installation grant
  • Education grant for private schooling
  • Financial support for travel to home country

Competitive Pay

  • Annual salary review

Retirement Plans

  • Pension scheme

Other Benefits

  • Death benefit
  • Long-term care insurance
  • Generous optical cover
  • Visa exemption
  • Evening and weekend work shifts

Job Security

  • Accident-at-work insurance

Flexible Working

  • Flexible working arrangements

Healthcare & Fitness

  • Private medical insurance
  • Generous dental cover

More Vacation Days

  • 30 days annual leave

Parking & Commuter Benefits

  • Free shuttle bus

Learning & Development

  • Library access

Free or Subsidized Food

  • Subsidised on-site cafeteria

Informal Culture

  • Casual dress code

Team Events

  • Sports and social club activities

Childcare

  • Kindergarten

Family Support

  • 10 days child sick leave

Generous Parental Leave

  • Generous paid maternity leave
  • Generous paid parental leave
Find the original job posting in its most current version here. Nejo automatically captured this job from the website of European Molecular Biology Laboratory and processed the information on Nejo with the help of AI for you. Despite careful analysis, some information may be incomplete or inaccurate. Please always verify all details in the original posting! Content and copyrights of the original posting belong to the advertising company.

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