Description

In this role, you will provide vital administrative support to the Chief of Staff by coordinating meetings and events while managing sensitive information. Your day-to-day responsibilities will involve meticulous document preparation and ensuring that all action items are tracked and completed.

Requirements

• •3–5 years of experience in administrative and project support roles
• •Experience in managing confidential information and working with senior stakeholders
• •High proficiency in Microsoft 365, including Copilot and digital collaboration tools
• •Excellent communication skills in English; proficiency in German or additional languages is a plus
• •Experience in the energy sector or affinity for engineering/technology is a plus
• •Strong communication, organizational and multitasking skills with a sharp eye for detail
• •Collaborative team player with high energy and a hands-on attitude
• •Discretion, flexibility, and a proactive service-oriented mindset

Tasks

• •Organize and coordinate meetings, workshops, and events
• •Handle administrative tasks and manage event-related expenses
• •Arrange logistics, transportation, and travel across time zones
• •Prepare, edit, and proofread documents, presentations, and reports
• •Capture meeting notes and track follow-ups
• •Ensure action items stay on course
• •Conduct research and draft correspondence for the Chief of Staff team
• •Maintain confidentiality while organizing information for conferences and speeches

Tools & Technologies