Administrative Assistant(m/w/x)

Description

You will drive operational excellence by managing complex logistics and calendars, ensuring every visitor experience and team meeting runs seamlessly within the company's commercial department.

Requirements

• •Native French and good English level
• •Proactivity, service-orientation, and strong ownership
• •Excellent organizational skills and detail orientation
• •Strong communication skills and professional demeanor
• •Advanced proficiency in Microsoft Office Suite
• •Experience supporting multiple teams (advantageous)
• •Knowledge of business etiquette (plus)
• •Positive attitude, teamwork, and composure
• •High confidentiality, discretion, and reliability
• •Problem-solving initiative and hands-on mindset

Tasks

• •Organize complex international travel itineraries
• •Optimize schedules based on team agendas
• •Prepare and reconcile travel and expense reports
• •Coordinate logistics for customer and prospect visits
• •Manage meeting rooms, hotels, and transportation
• •Arrange restaurant bookings and visitor hospitality
• •Manage calendars and anticipate scheduling conflicts
• •Organize internal and external meetings and workshops
• •Prepare agendas and collect meeting materials
• •Support follow-up actions after meetings
• •Provide daily administrative support to multiple teams
• •Create documents and presentations using Microsoft Office
• •Maintain accurate records and organized documentation

Tools & Technologies