Description

You will ensure smooth daily operations by managing complex schedules and coordinating global events. Your day-to-day involves everything from preparing project data to acting as a key liaison for the team.

Requirements

• •High School Diploma, vocational, or technical training
• •Bachelor’s or Technical College degree (plus)
• •1-2+ years' administrative support experience
• •Proficiency in Microsoft Office Suite
• •Time management and organizational skills
• •Ability to work independently or in teams
• •Detail orientation
• •Strong customer service focus

Tasks

• •Manage complex calendars and schedules
• •Coordinate meetings across multiple time zones
• •Prepare meeting agendas and materials
• •Reserve rooms and arrange catering
• •Confirm attendee availability with administrative staff
• •Plan and manage special projects
• •Organize global meetings and project sessions
• •Arrange facilities and travel for participants
• •Monitor and control event budgets
• •Create visual presentations and documents
• •Record minutes and track action items
• •Collect and organize project data
• •Liaise between different teams
• •Greet visitors and manage site access
• •Support onboarding activities for new hires
• •Maintain organized filing systems
• •Handle internal and external correspondence
• •Perform various administrative support duties

Tools & Technologies