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UNUNIDO - UN Industrial Development Org.

Office Assistant(m/w/x)

Wien
Full-timeOn-siteSenior
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Supporting supervisors with communications and task tracking at an industrial development organization. Five years supporting professional staff and MS Office proficiency required. Work within a global industrial development organization.

Requirements

  • Higher secondary education or equivalent
  • Desirable administrative, secretarial, or clerical training
  • Five years experience supporting professional staff
  • Experience in office procedures and practices
  • Proficiency in Microsoft Office and internet
  • Desirable experience with SAP or ERP
  • Fluency in written and spoken English
  • Desirable knowledge of official UN language
  • Integrity, honesty, openness, and impartiality
  • Professionalism, commitment, and responsibility
  • Respect for diversity and inclusive teamwork
  • Emotional intelligence and receptiveness
  • Accountability for results and performance standards
  • Effective communication and trust building
  • Innovation and continuous improvement mindset
  • Commitment to UNIDO values and standards

Tasks

  • Screen mail and draft non-technical replies
  • Provide background information for supervisors
  • Track pending matters and follow up on deadlines
  • Screen phone calls and visitors
  • Respond to complex information requests
  • Refer queries to appropriate personnel
  • Draft routine and non-routine correspondence
  • Format and style administrative and financial documents
  • Proofread and edit texts for accuracy and grammar
  • Extract and summarize statistics for presentations
  • Conduct computer-based searches and compile background data
  • Process recruitment and training actions in SAP
  • Manage equipment purchases and payment requests
  • Handle travel authorizations and expense claims
  • Organize meetings and manage event reservations
  • Monitor budgets and research reference materials
  • Prepare requisitions and purchase orders
  • Process visa applications and expenditure authorizations
  • Maintain electronic and paper filing systems
  • Update and manage work-related databases
  • Execute ad-hoc assignments and research activities

Work Experience

  • 5 years

Education

  • High school diploma

Languages

  • English – Business Fluent

Tools & Technologies

  • Microsoft Office
  • Outlook
  • Word
  • Excel
  • PowerPoint
  • Internet
  • SAP
  • ERP software
Find the original job posting in its most current version here. Nejo automatically captured this job from the website of UNIDO - UN Industrial Development Org. and processed the information on Nejo with the help of AI for you. Despite careful analysis, some information may be incomplete or inaccurate. Please always verify all details in the original posting! Content and copyrights of the original posting belong to the advertising company.

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