CH10 - BJB Bank Julius Baer & Co. Ltd.
Senior Management Assistant(m/w/x)
Vollzeit/Teilzeitnur vor OrtSenior
Zürich
Neuer Job?Nejo!
Dein persönlicher KI-Karriere-Agent
ALAlexion Pharma GmbH
Team Assistant / Project Coordinator, Finance (EUCAN & International)(m/w/x)
Baar
TeilzeitVor OrtBerufserfahren
Nejo KI-Zusammenfassung
Coordinating international diaries and preparing agendas for senior finance leaders. Proven track record supporting international teams and cross-functional projects required. Reasonable accommodations provided.
Anforderungen
- Proven track record supporting senior leaders and teams in an international environment, balancing shifting priorities and multiple stakeholders
- Strong planning skills with ability to anticipate needs, resolve issues, and deliver to deadlines with high accuracy
- Clear, professional written and verbal communication
- Customer-oriented approach with calm, solutions-focused mindset
- Experience coordinating cross-functional projects and leadership offsites
- Collaborative, sociable, and resilient teamwork skills
- Ability to work autonomously while keeping stakeholders informed
- Excellent MS Office skills (Excel, PowerPoint, Word)
- Confident user of Concur, Coupa, and related enterprise tools
- Quick to learn new systems
- Fluency in English and German
- Commercial diploma or equivalent required
- Further education in project management preferred
Aufgaben
- Coordinate international diaries for senior leaders
- Anticipate and resolve scheduling conflicts
- Prepare agendas and materials in advance
- Maintain the Finance calendar
- Schedule EUCAN & International Finance LT and FP&A meetings
- Prepare monthly agendas
- Coordinate speakers and pre-reads
- Capture and circulate meeting actions
- Arrange domestic and international travel
- Manage travel itineraries and visa requirements
- Process expenses in a timely, compliant manner
- Provide travel policy guidance
- Respond to internal and external queries
- Ensure documentation is properly stored and accessible
- Provide administrative HR support
- Coordinate cross-functional workstream meetings
- Manage project trackers and follow-ups
- Raise purchase requisitions
- Support vendor creation requests
- Act as a Super User for Coupa
- Support colleagues on Concur, Travel & Expenses, and other tools
- Troubleshoot first-line queries
- Escalate issues as needed
- Coordinate Baar site forums, town halls, and community-building events
- Manage event logistics, invitations, and onsite materials
- Collect and act on post-event feedback
- Plan Finance offsites end-to-end
- Manage offsite venue, travel, budget, agendas, minutes, and actions
- Ensure offsite events run to time and budget
Berufserfahrung
- ca. 1 - 4 Jahre
Ausbildung
- Matura
Sprachen
- Englisch – verhandlungssicher
- Deutsch – verhandlungssicher
Tools & Technologien
- MS Office
- Excel
- PowerPoint
- Word
- Concur
- Coupa
Benefits
Sonstige Vorteile
- Reasonable accommodations
Die Originalanzeige dieses Stellenangebotes in der aktuellsten Version findest du hier. Nejo hat diesen Job automatisch von der Website des Unternehmens Alexion Pharma GmbH erfasst und die Informationen auf Nejo mit Hilfe von KI für dich aufbereitet. Trotz sorgfältiger Analyse können einzelne Informationen unvollständig oder ungenau sein. Bitte prüfe immer alle Angaben in der Originalanzeige! Inhalte und Urheberrechte der Originalanzeige liegen beim ausschreibenden Unternehmen.
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ALAlexion Pharma GmbH
Team Assistant / Project Coordinator, Finance (EUCAN & International)(m/w/x)
Baar
TeilzeitVor OrtBerufserfahren
Nejo KI-Zusammenfassung
Coordinating international diaries and preparing agendas for senior finance leaders. Proven track record supporting international teams and cross-functional projects required. Reasonable accommodations provided.
Anforderungen
- Proven track record supporting senior leaders and teams in an international environment, balancing shifting priorities and multiple stakeholders
- Strong planning skills with ability to anticipate needs, resolve issues, and deliver to deadlines with high accuracy
- Clear, professional written and verbal communication
- Customer-oriented approach with calm, solutions-focused mindset
- Experience coordinating cross-functional projects and leadership offsites
- Collaborative, sociable, and resilient teamwork skills
- Ability to work autonomously while keeping stakeholders informed
- Excellent MS Office skills (Excel, PowerPoint, Word)
- Confident user of Concur, Coupa, and related enterprise tools
- Quick to learn new systems
- Fluency in English and German
- Commercial diploma or equivalent required
- Further education in project management preferred
Aufgaben
- Coordinate international diaries for senior leaders
- Anticipate and resolve scheduling conflicts
- Prepare agendas and materials in advance
- Maintain the Finance calendar
- Schedule EUCAN & International Finance LT and FP&A meetings
- Prepare monthly agendas
- Coordinate speakers and pre-reads
- Capture and circulate meeting actions
- Arrange domestic and international travel
- Manage travel itineraries and visa requirements
- Process expenses in a timely, compliant manner
- Provide travel policy guidance
- Respond to internal and external queries
- Ensure documentation is properly stored and accessible
- Provide administrative HR support
- Coordinate cross-functional workstream meetings
- Manage project trackers and follow-ups
- Raise purchase requisitions
- Support vendor creation requests
- Act as a Super User for Coupa
- Support colleagues on Concur, Travel & Expenses, and other tools
- Troubleshoot first-line queries
- Escalate issues as needed
- Coordinate Baar site forums, town halls, and community-building events
- Manage event logistics, invitations, and onsite materials
- Collect and act on post-event feedback
- Plan Finance offsites end-to-end
- Manage offsite venue, travel, budget, agendas, minutes, and actions
- Ensure offsite events run to time and budget
Berufserfahrung
- ca. 1 - 4 Jahre
Ausbildung
- Matura
Sprachen
- Englisch – verhandlungssicher
- Deutsch – verhandlungssicher
Tools & Technologien
- MS Office
- Excel
- PowerPoint
- Word
- Concur
- Coupa
Benefits
Sonstige Vorteile
- Reasonable accommodations
Die Originalanzeige dieses Stellenangebotes in der aktuellsten Version findest du hier. Nejo hat diesen Job automatisch von der Website des Unternehmens Alexion Pharma GmbH erfasst und die Informationen auf Nejo mit Hilfe von KI für dich aufbereitet. Trotz sorgfältiger Analyse können einzelne Informationen unvollständig oder ungenau sein. Bitte prüfe immer alle Angaben in der Originalanzeige! Inhalte und Urheberrechte der Originalanzeige liegen beim ausschreibenden Unternehmen.
Über das Unternehmen
Alexion Pharma GmbH
Branche
Pharmaceuticals
Beschreibung
The company is committed to improving patient care and treatment pathways for rare diseases through innovative products.
Noch nicht perfekt?
- CH10 - BJB Bank Julius Baer & Co. Ltd.
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