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EUEuropean Molecular Biology Laboratory

Course and Conference Officer(m/w/x)

Heidelberg
ab 3.704 / Monat
VollzeitVor OrtBerufserfahren
Jetzt bewerben

Managing end-to-end production of life science conferences and courses, supporting organizers and liaising with speakers. Solid event management experience required. Salary free of income tax, monthly family and child allowances.

Anforderungen

  • Solid experience in event management
  • Project management skills
  • Software skills for event organisation
  • Event coordination experience
  • Conference planning experience
  • Course organisation experience
  • Enthusiastic team player
  • Self-organisation skills
  • Multitasking ability
  • Ability to keep things running smoothly
  • Strong administrative skills
  • Coordination skills
  • Customer service skills
  • Effective communication skills
  • Ability to build trust
  • Full fluency in English
  • Confident use of Microsoft Office
  • Proficiency in Outlook
  • Proficiency in Excel
  • Experience with databases
  • Experience with content management systems
  • Experience with registration platforms
  • Quick to learn new software
  • Quick to learn new systems
  • Excellent time-management skills
  • Ability to multitask under pressure
  • Ability to stay calm under pressure
  • Natural communicator
  • Relationship building skills
  • Sharp attention to detail
  • Degree in events-related field or equivalent experience
  • Some German language skills (advantageous)

Aufgaben

  • Manage end-to-end production of assigned conferences, courses, and events
  • Support scientific organisers through project stages from kick-off to onsite delivery
  • Liaise with scientific speakers and trainers throughout the 1-2 year lifecycle
  • Serve as primary contact for participants from registration to post-event
  • Use event management software for registrations, applications, abstracts, and reviews
  • Monitor event budgets, manage costs, and track registration payments
  • Process speaker expenses to ensure financial compliance
  • Prepare financial and statistical reports for funders and partners
  • Update and maintain event websites with current information
  • Coordinate logistics including catering, technical setup, transport, travel, and accommodation
  • Plan non-scientific event content such as networking sessions, tours, and social events
  • Collaborate with marketing team to create promotional materials and run campaigns
  • Lead on-site delivery of events, ensuring smooth operations
  • Support colleagues during their on-site shifts
  • Contribute to innovation projects and working groups
  • Develop and maintain relationships with internal teams, external partners, and service providers
  • Handle administrative tasks required for the role

Berufserfahrung

  • ca. 1 - 4 Jahre

Ausbildung

  • Bachelor-Abschluss

Sprachen

  • Englisch – fließend
  • Deutsch – Grundkenntnisse

Tools & Technologien

  • Microsoft Office
  • Outlook
  • Excel
  • Databases
  • Content management systems
  • Registration platforms

Benefits

Sonstige Zulagen

  • Salary free of income tax
  • Monthly family allowance
  • Monthly child allowance
  • Monthly non-resident allowance
  • Relocation package
  • Installation grant
  • Education grant for private schooling
  • Financial support for travel to home country

Attraktive Vergütung

  • Annual salary review

Betriebliche Altersvorsorge

  • Pension scheme

Sonstige Vorteile

  • Death benefit
  • Long-term care insurance
  • Generous optical cover
  • Visa exemption
  • Evening and weekend work shifts

Sicherer Arbeitsplatz

  • Accident-at-work insurance

Flexibles Arbeiten

  • Flexible working arrangements

Gesundheits- & Fitnessangebote

  • Private medical insurance
  • Generous dental cover

Mehr Urlaubstage

  • 30 days annual leave

Parkplatz & Pendelvorteile

  • Free shuttle bus

Weiterbildungsangebote

  • Library access

Gratis oder Vergünstigte Mahlzeiten

  • Subsidised on-site cafeteria

Lockere Unternehmenskultur

  • Casual dress code

Team Events & Ausflüge

  • Sports and social club activities

Kinderbetreuung

  • Kindergarten

Familienfreundlichkeit

  • 10 days child sick leave

Großzügige Elternzeit

  • Generous paid maternity leave
  • Generous paid parental leave
Die Originalanzeige dieses Stellenangebotes in der aktuellsten Version findest du hier. Nejo hat diesen Job automatisch von der Website des Unternehmens European Molecular Biology Laboratory erfasst und die Informationen auf Nejo mit Hilfe von KI für dich aufbereitet. Trotz sorgfältiger Analyse können einzelne Informationen unvollständig oder ungenau sein. Bitte prüfe immer alle Angaben in der Originalanzeige! Inhalte und Urheberrechte der Originalanzeige liegen beim ausschreibenden Unternehmen.

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