Description

As a receptionist, you will be the first point of contact, ensuring visitors feel welcomed while managing conference room logistics and supporting event planning. Your role will involve multitasking, handling phone inquiries in both German and English, and overseeing office supplies and mail coordination.

Requirements

• •Enjoyment of interacting with people
• •Service orientation with high quality standards
• •Open, communicative personality with responsibility and teamwork skills
• •Ability to remain calm under pressure and organizational talent
• •Experience at reception or in gastronomy/hotels desirable
• •Fluent German and good English skills
• •Very good manners and natural warmth with customers
• •Discretion, loyalty, commitment, and willingness to engage
• •Very good MS Office skills

Tasks

• •Welcome customers and colleagues warmly
• •Ensure a pleasant and smooth stay for visitors
• •Organize conference rooms and monitor bookings
• •Maintain cleanliness and order in conference areas
• •Assist with internal and external events
• •Oversee and adjust service provider and supplier processes
• •Manage the telephone switchboard in German and English
• •Handle office organization, including inventory and ordering supplies
• •Order coffee, tea, and snacks
• •Coordinate incoming and outgoing mail and distribute it within the office
• •Register and accept courier deliveries and messenger tasks
• •Manage customer and employee parking
• •Oversee local fleet management
• •Organize health and safety measures in the office
• •Support event planning activities

Benefits