Office Event Coordinator(m/w/x)

Description

You will shape a vibrant workplace by coordinating engaging events and managing daily logistics. From overseeing office operations to fostering an inclusive culture, you'll ensure a seamless experience for the team.

Requirements

• •3 years experience in event planning, office management or related role
• •Strong fluency in English
• •Proficiency in Portuguese
• •Excellent organizational and communication skills
• •Problem-solving and time management skills
• •Outgoing personality with emotional intelligence
• •Empathy, patience, and teamwork skills
• •Proactive mindset and public speaking confidence
• •Ability to maintain tidy office environment
• •Flexibility and reliability
• •Ability to meet deadlines
• •Proficiency in Google communication tools
• •Proficiency in Slack, Asana, and Canva
• •Creative thinking and event execution skills

Tasks

• •Plan diverse office events and team-building activities
• •Organize celebrations for milestones and holidays
• •Manage office logistics, supplies, and equipment
• •Track the Lisbon Employee Experience budget
• •Handle vendor relationships and invoicing
• •Manage mail and shipments between hubs
• •Maintain accurate expense and payment records
• •Oversee daily office operations and functionality
• •Coordinate maintenance, repairs, and storage areas
• •Manage office access and entry cards
• •Lead workspace improvements and office moves
• •Ensure cleanliness and safety compliance
• •Assist with onboarding and workspace setup
• •Support cultural and team-wide initiatives
• •Implement eco-friendly and sustainability practices
• •Lead employee wellbeing and health initiatives
• •Manage internal communication and intranet updates
• •Act as the primary contact for visitors
• •Execute ad hoc projects to improve satisfaction

Tools & Technologies

Benefits