Facilities Coordinator(m/w/x)

Description

In this role, you will ensure a seamless office experience by managing facility operations, coordinating technical maintenance, and providing essential administrative and security support.

Requirements

• •Experience in facilities management or workplace services
• •Strong customer service and stakeholder management
• •Proficiency with CMMS and ERP systems
• •Excellent communication and professional etiquette
• •Detail-oriented and multi-tasking ability
• •Knowledge of HS&E regulations and safety
• •Experience with vendor management and procurement
• •Proactive teamwork and problem-solving mindset
• •Flexibility and creative thinking skills

Tasks

• •Serve as the primary on-site facilities contact
• •Manage all IFM subcontractors across the service scope
• •Handle work requests via the Corrigo CMMS system
• •Coordinate technical support for HVAC, cleaning, and maintenance
• •Staff the reception desk and manage visitor processes
• •Handle incoming calls and mail distribution
• •Manage vendor relationships and process purchase orders
• •Ensure procurement compliance within SAP and JDE systems
• •Coordinate consumables ordering and office moves
• •Manage parking and employee onboarding or offboarding
• •Maintain HS&E compliance and complete required training
• •Ensure all contractor safety requirements are met
• •Support event coordination and meeting room setup
• •Manage audiovisual equipment and asset inventory
• •Process equipment handovers and maintain occupancy planning
• •Provide security management support and physical security reporting
• •Support capital projects from initiation through completion

Tools & Technologies

Benefits