ALAIKA Advisory
Executive Assistant - Founder/CEO(m/w/x)
Full-timeOn-siteExperienced
München, Frankfurt am Main
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RARail-Flow GmbH
Executive Assistant(m/w/x)
Frankfurt am Main
Full-timeOn-siteSenior
Nejo AI Summary
Supporting Co-CEOs in logistics software solutions, optimizing processes and stakeholder communication. Excellent German and English communication skills required. Professional development budget, bike leasing.
Requirements
- Completed commercial training or comparable qualification
- Excellent organizational skills, high responsibility and independence
- Strong proficiency in MS Office and modern communication tools
- Excellent written and verbal communication in German and English (C1/C2)
- Discretion, trustworthiness, and professional demeanor
- Flexibility and ability to adapt to changing tasks
- Hands-on mindset with AI productivity tools
Tasks
- Support Co-CEOs & Co-Founders in strategic and operational matters
- Optimize processes and priorities
- Act as a central point of contact for internal and external stakeholders
- Proactively prioritize tasks and projects based on company goals and timelines
- Analyze and prepare strategically relevant information
- Represent CEOs in meetings requiring operational oversight or coordination
- Manage and optimize CEOs' complex calendar
- Ensure alignment of time and priorities with company objectives
- Serve as a key interface between internal departments, partners, and external stakeholders
- Prepare, organize, and moderate management and leadership meetings
- Take minutes and follow up on management and leadership meetings
- Communicate actively with the advisory board, shareholders, and other executives
- Manage incoming and outgoing communications, including email and LinkedIn accounts
- Handle external communications on behalf of CEOs
- Track responses to emails, Teams messages, Jira tickets, and Confluence posts
- Create comprehensive PowerPoint presentations and speeches
- Independently lead selected CEO projects from kick-off to implementation
- Monitor project progress and ensure deadlines and milestones are met
- Support the implementation of new processes and systems
- Manage confidential documents and information with discretion
- Assist with travel planning, expense reporting, and organizational details
- Ensure smooth and efficient administrative workflows
- Demonstrate trustworthiness and discretion in handling sensitive information
Work Experience
- 5 - 7 years
Education
- Vocational certification
Languages
- German – Business Fluent
- English – Business Fluent
Tools & Technologies
- MS Office
- AI productivity tools
Benefits
Public Transport Subsidies
- Subsidized Deutschlandticket or Givve Card
Company Bike
- Bike leasing programs
Additional Allowances
- Professional development budget
Modern Equipment
- High-quality IT equipment
Team Events
- Team events
Find the original job posting in its most current version here. Nejo automatically captured this job from the website of Rail-Flow GmbH and processed the information on Nejo with the help of AI for you. Despite careful analysis, some information may be incomplete or inaccurate. Please always verify all details in the original posting! Content and copyrights of the original posting belong to the advertising company.
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RARail-Flow GmbH
Executive Assistant(m/w/x)
Frankfurt am Main
Full-timeOn-siteSenior
Nejo AI Summary
Supporting Co-CEOs in logistics software solutions, optimizing processes and stakeholder communication. Excellent German and English communication skills required. Professional development budget, bike leasing.
Requirements
- Completed commercial training or comparable qualification
- Excellent organizational skills, high responsibility and independence
- Strong proficiency in MS Office and modern communication tools
- Excellent written and verbal communication in German and English (C1/C2)
- Discretion, trustworthiness, and professional demeanor
- Flexibility and ability to adapt to changing tasks
- Hands-on mindset with AI productivity tools
Tasks
- Support Co-CEOs & Co-Founders in strategic and operational matters
- Optimize processes and priorities
- Act as a central point of contact for internal and external stakeholders
- Proactively prioritize tasks and projects based on company goals and timelines
- Analyze and prepare strategically relevant information
- Represent CEOs in meetings requiring operational oversight or coordination
- Manage and optimize CEOs' complex calendar
- Ensure alignment of time and priorities with company objectives
- Serve as a key interface between internal departments, partners, and external stakeholders
- Prepare, organize, and moderate management and leadership meetings
- Take minutes and follow up on management and leadership meetings
- Communicate actively with the advisory board, shareholders, and other executives
- Manage incoming and outgoing communications, including email and LinkedIn accounts
- Handle external communications on behalf of CEOs
- Track responses to emails, Teams messages, Jira tickets, and Confluence posts
- Create comprehensive PowerPoint presentations and speeches
- Independently lead selected CEO projects from kick-off to implementation
- Monitor project progress and ensure deadlines and milestones are met
- Support the implementation of new processes and systems
- Manage confidential documents and information with discretion
- Assist with travel planning, expense reporting, and organizational details
- Ensure smooth and efficient administrative workflows
- Demonstrate trustworthiness and discretion in handling sensitive information
Work Experience
- 5 - 7 years
Education
- Vocational certification
Languages
- German – Business Fluent
- English – Business Fluent
Tools & Technologies
- MS Office
- AI productivity tools
Benefits
Public Transport Subsidies
- Subsidized Deutschlandticket or Givve Card
Company Bike
- Bike leasing programs
Additional Allowances
- Professional development budget
Modern Equipment
- High-quality IT equipment
Team Events
- Team events
Find the original job posting in its most current version here. Nejo automatically captured this job from the website of Rail-Flow GmbH and processed the information on Nejo with the help of AI for you. Despite careful analysis, some information may be incomplete or inaccurate. Please always verify all details in the original posting! Content and copyrights of the original posting belong to the advertising company.
About the Company
Rail-Flow GmbH
Industry
Logistics
Description
Das Unternehmen revolutioniert die Effizienz und den Zugang zum Schienengüterverkehr und intermodalen Transport mit innovativen Lösungen.
Not a perfect match?
- ALAIKA Advisory
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Full-timeOn-siteExperiencedFrankfurt am Main - Müller Medien GmbH & Co. KG
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Full-timeOn-siteJuniorFrankfurt am Main