Description

In this role, you will provide essential support to the Executive by managing tasks, coordinating meetings, and organizing travel. You will also create important documents and serve as a key contact for stakeholders, ensuring that everything runs smoothly.

Requirements

• •Completed commercial training or degree
• •Several years of experience as Executive Assistant or comparable position
• •Proficiency in MS Office and digital tools
• •Strong organisational and communication skills
• •Discretion, resilience under pressure, and effective prioritisation
• •Fluent in German and excellent English skills; additional languages advantageous
• •Proactivity and enjoyment of taking responsibility
• •High level of service orientation and professionalism, flexibility, and teamwork

Tasks

• •Provide professional support to the Executive
• •Maintain an overview of all topics
• •Prioritize and structure tasks and deadlines
• •Coordinate meetings efficiently
• •Manage appointments and calendars
• •Plan and prioritize meetings
• •Organize business trips and handle bookings
• •Prepare travel expense reports
• •Create, format, and review presentations
• •Draft reports and decision-making documents
• •Act as the central point of contact for stakeholders
• •Ensure smooth information flow
• •Support projects and events
• •Organize workshops
• •Track open items and deadlines independently
• •Handle sensitive information confidentially
• •Assist with budget planning and organizational changes

Tools & Technologies

Benefits