Description

In this role, you will ensure smooth day-to-day operations by managing the office environment, supporting team needs, and coordinating meetings. You will also play a key part in the upcoming office renovation and assist with HR-related tasks.

Requirements

• •Experience in office or reception management
• •Ability to work independently
• •Structured, proactive, and reliable work manner
• •Calm attitude in stressful situations
• •Solution-oriented thinking
• •Pragmatic and hands-on approach to challenges
• •Tech-savviness
• •Comfort with Google Workspace admin and Jira
• •High-level understanding of networks and cybersecurity
• •Enjoyment of organisation and planning
• •Coordination of appointments and events
• •Fluent in German and English (C1 minimum)
• •100% presence in the Berlin office

Tasks

• •Manage reception and welcome guests
• •Ensure a pleasant office atmosphere
• •Maintain office supplies, including coffee, tea, and snacks
• •Oversee management of external service providers and vendors
• •Prepare for meetings, including room planning and technology setup
• •Order catering for meetings
• •Participate in the 2026 office renovation project
• •Liaise with tradespeople for daily operations
• •Assist the team with office-related questions and concerns
• •Handle tech setup, including vendor communication and access management
• •Manage network and security for the office
• •Support HR with contract preparation and onboarding
• •Assist with offboarding employees and monthly payroll preparation
• •Collaborate with Hausverwaltung and the People and Management team

Tools & Technologies