Specialist, Event Management(m/w/x)

Requirements

• Ability to work on site
• Impeccable project and budget management skills
• Proactive approach to event production
• Effective interpersonal and facilitation skills
• Strong verbal and written communication
• Degree in business, media, or relevant
• Relevant professional global events experience
• Experience in multicultural, fast-paced environments
• Flexibility and ability under pressure
• Experience in change and stakeholder management
• Proactive approach to innovation
• Problem-solving and service-oriented mindset
• Excellent coordination and organizational skills
• Ability to work independently and teams
• Familiarity with Salesforce and Microsoft Office
• Fluency in English
• Knowledge of German or French

Tasks

• Steward world-class events and delivery services
• Ensure events meet uniform excellence standards
• Develop event production frameworks and tools
• Plan and execute event logistics services
• Coordinate session logistics and venue setups
• Manage technical requests, catering, and interpretation
• Code event data into internal platforms
• Provide support and guidelines to organizing teams
• Track progress and manage logistical changes
• Share updates with internal and external parties
• Oversee catering for participants and staff
• Coordinate participant accommodation and flight logistics
• Manage staff quotas and registration processes
• Arrange staff flights, visas, and accommodation
• Manage internal and external staff communications
• Recruit and train external onsite support staff
• Assess internal needs for event attendants
• Plan airport welcome and VIP transportation
• Coordinate event signage and maps
• Manage transportation of event materials and equipment
• Implement sustainable event planning practices
• Support event planning and production cycles
• Meet key deliverables within deadlines and budget
• Analyze data to support fact-based decisions
• Coordinate with internal business and media teams
• Liaise with local authorities and vendors
• Execute procurement and contracting for services
• Apply security-related principles to event planning
• Support in-house training on delivery processes
• Facilitate meetings with key service providers
• Contribute to post-event debriefs and analysis

Work Experience

Education

Languages

Tools & Technologies