AXS Germany, GmbH
Executive Assistant/ Assistenz der Geschäftsführung(m/w/x)
Full-timeOn-siteSenior
Hamburg
New Job?Nejo!
Your personal AI career agent
High-level board support and complex international travel management at drug discovery firm with 5,000+ employees. Fluent written and spoken German and English skills required. Inclusive workplace, 30 days vacation, and flexible working hours.
Requirements
- Commercial training, degree in business, management, or related field
- Several years of executive or board-level assistant experience
- Outstanding organisational skills, structure, and discipline
- Fluent written and spoken English and German
- Excellent MS Office skills and collaboration tools
- High attention to detail and priority management
- Experience handling confidential information with discretion
- Strong stakeholder management and service-oriented approach
- Discretion, loyalty, and professional presence
- High initiative and sense of responsibility
- Flexibility and ability to work dynamically
- Strong communication skills and collaborative mindset
Tasks
- Manage and prioritize complex calendars
- Coordinate internal and external meetings
- Organize business travel and detailed itineraries
- Administer travel expenses
- Prepare and format presentations and reports
- Review and format meeting materials
- Handle German and English correspondence
- Serve as a central point of contact
- Triage inboxes and prioritize requests
- Maintain confidential files and records
- Manage structured information systems
- Coordinate board meetings and leadership workshops
- Organize offsites and related events
- Prepare agendas and briefing materials
- Manage event logistics and follow-up actions
- Liaise between leadership and external partners
- Ensure consistent communication across stakeholders
- Improve administrative and document management processes
- Optimize travel booking and meeting preparation
- Manage deadlines and workflow visibility
- Process purchase orders and invoices
- Maintain documentation and database hygiene
- Support strategic projects and initiatives
- Facilitate cross-functional management activities
- Monitor status and execute action items
Work Experience
- approx. 4 - 6 years
Education
- Vocational certificationOR
- Bachelor's degree
Languages
- English – Business Fluent
- German – Business Fluent
Tools & Technologies
- MS Office
- collaboration tools
Benefits
Informal Culture
- Inclusive workplace
Find the original job posting in its most current version here. Nejo automatically captured this job from the website of Evotec SE and processed the information on Nejo with the help of AI for you. Despite careful analysis, some information may be incomplete or inaccurate. Please always verify all details in the original posting! Content and copyrights of the original posting belong to the advertising company.
Not a perfect match?
- tesa
Team Assistant(m/w/x)
Full-timeOn-siteSeniorHamburg, Norderstedt - Jones Lang LaSalle SE
Facilities Assistant(m/w/x)
Full-timeOn-siteExperiencedHamburg - VESCON
Teamassistenz(m/w/x)
Full-timeOn-siteSeniorHamburg - Evotec SE
Senior Legal Counsel Data & AI Laws(m/w/x)
Full-timeOn-siteSeniorHamburg
High-level board support and complex international travel management at drug discovery firm with 5,000+ employees. Fluent written and spoken German and English skills required. Inclusive workplace, 30 days vacation, and flexible working hours.
Requirements
- Commercial training, degree in business, management, or related field
- Several years of executive or board-level assistant experience
- Outstanding organisational skills, structure, and discipline
- Fluent written and spoken English and German
- Excellent MS Office skills and collaboration tools
- High attention to detail and priority management
- Experience handling confidential information with discretion
- Strong stakeholder management and service-oriented approach
- Discretion, loyalty, and professional presence
- High initiative and sense of responsibility
- Flexibility and ability to work dynamically
- Strong communication skills and collaborative mindset
Tasks
- Manage and prioritize complex calendars
- Coordinate internal and external meetings
- Organize business travel and detailed itineraries
- Administer travel expenses
- Prepare and format presentations and reports
- Review and format meeting materials
- Handle German and English correspondence
- Serve as a central point of contact
- Triage inboxes and prioritize requests
- Maintain confidential files and records
- Manage structured information systems
- Coordinate board meetings and leadership workshops
- Organize offsites and related events
- Prepare agendas and briefing materials
- Manage event logistics and follow-up actions
- Liaise between leadership and external partners
- Ensure consistent communication across stakeholders
- Improve administrative and document management processes
- Optimize travel booking and meeting preparation
- Manage deadlines and workflow visibility
- Process purchase orders and invoices
- Maintain documentation and database hygiene
- Support strategic projects and initiatives
- Facilitate cross-functional management activities
- Monitor status and execute action items
Work Experience
- approx. 4 - 6 years
Education
- Vocational certificationOR
- Bachelor's degree
Languages
- English – Business Fluent
- German – Business Fluent
Tools & Technologies
- MS Office
- collaboration tools
Benefits
Informal Culture
- Inclusive workplace
Find the original job posting in its most current version here. Nejo automatically captured this job from the website of Evotec SE and processed the information on Nejo with the help of AI for you. Despite careful analysis, some information may be incomplete or inaccurate. Please always verify all details in the original posting! Content and copyrights of the original posting belong to the advertising company.
About the Company
Evotec SE
Industry
Pharmaceuticals
Description
The company supports drug discovery efforts by ensuring ethical and regulatory compliance in human sample management.
Not a perfect match?
- AXS Germany, GmbH
Executive Assistant/ Assistenz der Geschäftsführung(m/w/x)
Full-timeOn-siteSeniorHamburg - tesa
Team Assistant(m/w/x)
Full-timeOn-siteSeniorHamburg, Norderstedt - Jones Lang LaSalle SE
Facilities Assistant(m/w/x)
Full-timeOn-siteExperiencedHamburg - VESCON
Teamassistenz(m/w/x)
Full-timeOn-siteSeniorHamburg - Evotec SE
Senior Legal Counsel Data & AI Laws(m/w/x)
Full-timeOn-siteSeniorHamburg