655 PGIM Ltd - Switzerland Branch
Executive Assistant(m/w/x)
Full-timeOn-siteSenior
Zürich
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CSCSL Behring
Senior Executive Assistant(m/w/x)
Glattbrugg
Full-timeOn-siteManagement
Nejo AI Summary
Managing complex travel, calendars, and expense reports for executives at a global biotherapeutics firm. Advanced skills in MS Office, Adobe, Ariba, SAP, Concur required. Contract drafting, vendor invoicing management.
Requirements
- High School Diploma or equivalent vocational/technical training
- Bachelor’s or Technical College degree (a plus)
- Significant administrative support experience, preferably in pharmaceutical industry
- Advanced skills in Microsoft Office Suite, Adobe Acrobat, Ariba, SAP, Concur
- Quick learning and adaptation to new technologies
- Confidentiality and discretion
- Flexibility to adjust working hours for multiple time zones
- Learning agility and adaptability to changing priorities
- Strong interpersonal skills and professionalism (Emotional Intelligence)
- Executive support expertise
- Professionalism, urgency, and strong ethical standards
- Self-direction, accountability, proactivity, and dependability
- Exceptional verbal and written communication skills
- Deadline-driven, proactive priority management for executives
- Critical thinking, time management, and organizational skills
- Multitasking ability
- Tact, diplomacy, sound judgment, and professionalism
- Supervisory skills, team performance oversight, staff development, workload management
- Fluent written and spoken English
- Competency in additional languages (highly valued)
Tasks
- Coordinate domestic and international travel.
- Schedule meetings and manage calendars.
- Prepare and submit complex expense reports.
- Draft and format letters, contracts, and documents.
- Manage vendor invoicing.
- Post goods receipts in SAP.
- Handle telephone coverage.
- Organize conference calls.
- Process documents (fax, scan, photocopy).
- Manage inbound and outbound mail.
- Maintain office supplies.
- Maintain professional memberships and subscriptions.
- Optimize executive time.
- Anticipate executive needs.
- Prepare daily executive schedules.
- Schedule appointments independently.
- Coordinate department meetings.
- Communicate department meetings.
- Prepare meeting agendas and materials.
- Ensure smooth meeting operations.
- Follow up on meeting action items.
- Lead and manage pooled administrative resources.
- Ensure equitable workload distribution.
- Provide efficient support to multiple leaders.
- Assign tasks to administrative assistants.
- Monitor administrative assistant performance.
- Provide coaching to team members.
- Provide training to team members.
- Provide development opportunities to team members.
- Implement process improvements to enhance team efficiency and collaboration.
- Organize, prioritize, and summarize incoming materials and requests.
- Track project status with management.
- Follow up on project status with management.
- Review documents for accuracy, format, and procedure compliance.
- Prepare special reports.
- Respond to inquiries by gathering information.
- Coordinate timely communication of requests, issues, and action items.
- Prepare and review departmental administrative reports.
- Prepare and review executive management reports.
- Gather, review, and maintain budget documents.
- Gather, review, and maintain staff administration documents.
- Prepare reports for executive management.
- Prepare reports for the Board of Directors.
- Maintain strict confidentiality of corporate, personnel, and research matters.
- Foster collaboration with global and local executive assistant teams.
Work Experience
- approx. 4 - 6 years
Education
- High school diploma
Languages
- English – Business Fluent
Tools & Technologies
- Microsoft Office Suite
- Adobe Acrobat
- Ariba
- SAP
- Concur
Find the original job posting in its most current version here. Nejo automatically captured this job from the website of CSL Behring and processed the information on Nejo with the help of AI for you. Despite careful analysis, some information may be incomplete or inaccurate. Please always verify all details in the original posting! Content and copyrights of the original posting belong to the advertising company.
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Executive Assistant(m/w/x)
Full-timeOn-siteSeniorZürich
CSCSL Behring
Senior Executive Assistant(m/w/x)
Glattbrugg
Full-timeOn-siteManagement
Nejo AI Summary
Managing complex travel, calendars, and expense reports for executives at a global biotherapeutics firm. Advanced skills in MS Office, Adobe, Ariba, SAP, Concur required. Contract drafting, vendor invoicing management.
Requirements
- High School Diploma or equivalent vocational/technical training
- Bachelor’s or Technical College degree (a plus)
- Significant administrative support experience, preferably in pharmaceutical industry
- Advanced skills in Microsoft Office Suite, Adobe Acrobat, Ariba, SAP, Concur
- Quick learning and adaptation to new technologies
- Confidentiality and discretion
- Flexibility to adjust working hours for multiple time zones
- Learning agility and adaptability to changing priorities
- Strong interpersonal skills and professionalism (Emotional Intelligence)
- Executive support expertise
- Professionalism, urgency, and strong ethical standards
- Self-direction, accountability, proactivity, and dependability
- Exceptional verbal and written communication skills
- Deadline-driven, proactive priority management for executives
- Critical thinking, time management, and organizational skills
- Multitasking ability
- Tact, diplomacy, sound judgment, and professionalism
- Supervisory skills, team performance oversight, staff development, workload management
- Fluent written and spoken English
- Competency in additional languages (highly valued)
Tasks
- Coordinate domestic and international travel.
- Schedule meetings and manage calendars.
- Prepare and submit complex expense reports.
- Draft and format letters, contracts, and documents.
- Manage vendor invoicing.
- Post goods receipts in SAP.
- Handle telephone coverage.
- Organize conference calls.
- Process documents (fax, scan, photocopy).
- Manage inbound and outbound mail.
- Maintain office supplies.
- Maintain professional memberships and subscriptions.
- Optimize executive time.
- Anticipate executive needs.
- Prepare daily executive schedules.
- Schedule appointments independently.
- Coordinate department meetings.
- Communicate department meetings.
- Prepare meeting agendas and materials.
- Ensure smooth meeting operations.
- Follow up on meeting action items.
- Lead and manage pooled administrative resources.
- Ensure equitable workload distribution.
- Provide efficient support to multiple leaders.
- Assign tasks to administrative assistants.
- Monitor administrative assistant performance.
- Provide coaching to team members.
- Provide training to team members.
- Provide development opportunities to team members.
- Implement process improvements to enhance team efficiency and collaboration.
- Organize, prioritize, and summarize incoming materials and requests.
- Track project status with management.
- Follow up on project status with management.
- Review documents for accuracy, format, and procedure compliance.
- Prepare special reports.
- Respond to inquiries by gathering information.
- Coordinate timely communication of requests, issues, and action items.
- Prepare and review departmental administrative reports.
- Prepare and review executive management reports.
- Gather, review, and maintain budget documents.
- Gather, review, and maintain staff administration documents.
- Prepare reports for executive management.
- Prepare reports for the Board of Directors.
- Maintain strict confidentiality of corporate, personnel, and research matters.
- Foster collaboration with global and local executive assistant teams.
Work Experience
- approx. 4 - 6 years
Education
- High school diploma
Languages
- English – Business Fluent
Tools & Technologies
- Microsoft Office Suite
- Adobe Acrobat
- Ariba
- SAP
- Concur
Find the original job posting in its most current version here. Nejo automatically captured this job from the website of CSL Behring and processed the information on Nejo with the help of AI for you. Despite careful analysis, some information may be incomplete or inaccurate. Please always verify all details in the original posting! Content and copyrights of the original posting belong to the advertising company.
About the Company
CSL Behring
Industry
Pharmaceuticals
Description
Das Unternehmen ist ein globaler Marktführer in der Biotherapeutik, der innovative Therapien für Patienten mit immunologischen, hämatologischen, kardiovaskulären und anderen Erkrankungen entwickelt.
Not a perfect match?
- 655 PGIM Ltd - Switzerland Branch
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Full-timeOn-siteSeniorZürich - CH10 - BJB Bank Julius Baer & Co. Ltd.
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