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ILILO

Senior Administrative Assistant(m/w/x)

Genf
from CHF 86,236 / year
Full-timeOn-siteSenior
Apply now

Overseeing administrative and operational support for workers' organizations and trade unions. Secondary school completion and relevant training required. Support for private use, 4-day work week.

Requirements

  • Secondary school education completion
  • Training in a relevant field
  • Integrity and transparency
  • Sensitivity to diversity
  • Orientation to learning and knowledge sharing
  • Client orientation
  • Communication skills
  • Orientation to change
  • Responsibility for performance
  • Quality orientation
  • Collaboration
  • In-depth knowledge of operational standards
  • Ability to interpret administrative and financial rules
  • Ability to impart knowledge to others
  • Ability to apply financial administration techniques
  • Ability to apply accounting techniques
  • Work in accordance with IPSAS
  • Knowledge of ILO programmes and activities
  • Proficiency in Office 365
  • Good knowledge of SharePoint or document management system
  • Good ability to work with ERP system
  • Ability to quickly grasp and work efficiently with office tools
  • Ability to quickly grasp and work efficiently with IT software
  • Ability to quickly grasp and work efficiently with systems
  • Ability to quickly grasp and work efficiently with applications
  • Ability to quickly grasp and work efficiently with web-based platforms
  • Ability to use content management system for website pages
  • Excellent drafting skills
  • Analytical skills
  • Attention to detail
  • Ability to oversee administrative support staff
  • Team-oriented for positive work environment
  • Ability to identify and assess service challenges
  • Ability to decide best course of action for unclear solutions
  • Ability to grasp and work efficiently with large volumes of information
  • Interpersonal skills
  • Communication skills
  • Ability to interact with senior contacts with discernment, tact and diplomacy
  • Discretion in dealing with confidential matters
  • Ability to work effectively in multicultural environment
  • Ability to demonstrate gender-responsive, non-discriminatory, inclusive behaviour
  • Successful completion of Assessment Centre for external candidates

Tasks

  • Oversee administrative and operational support services
  • Ensure compliance with applicable standards
  • Evaluate support requirements and adapt service provision
  • Resolve operational support issues
  • Stay informed of administrative and financial regulations
  • Provide guidance and training to support staff
  • Foster consistency, efficiency, and knowledge building
  • Advise staff on processes and procedures
  • Stay informed of unit activities and priorities
  • Analyze and propose improvements to work methods
  • Assess impact of changes and recommend actions
  • Liaise with other administrative areas for coordination
  • Review, prioritize, and respond to communications
  • Handle inquiries and propose innovative solutions
  • Prepare and disseminate outgoing correspondence and reports
  • Draft notes and responses based on research
  • Provide informal translations
  • Maintain supervisor's agenda
  • Schedule appointments and meetings
  • Coordinate high-level visits and arrangements
  • Prepare briefing programs
  • Welcome visitors
  • Coordinate official travel arrangements
  • Prepare mission files
  • Make hospitality arrangements
  • Maintain and update information management systems
  • Ensure electronic workspaces are accessible and structured
  • Process ERP system transactions
  • Verify transaction completeness and compliance
  • Act as certifying officer if delegated
  • Organize administrative services for meetings and events
  • Lead secretariat support services
  • Oversee logistical, administrative, and financial arrangements
  • Prepare meeting documents and presentations
  • Take minutes and prepare summary notes
  • Perform leave administration duties
  • Provide information on leave and travel schedules
  • Serve as focal point for HR matters
  • Oversee space planning for the department
  • Manage logistics for staff movements
  • Manage office supplies, furniture, and equipment
  • Perform other relevant duties as assigned

Work Experience

  • 6 years

Education

  • High school diploma

Languages

  • English – Business Fluent
  • French – Business Fluent
  • Spanish – Business Fluent

Tools & Technologies

  • Office 365
  • Word
  • Excel
  • PowerPoint
  • Teams
  • SharePoint
  • ERP system
  • Content management system
Find the original job posting in its most current version here. Nejo automatically captured this job from the website of ILO and processed the information on Nejo with the help of AI for you. Despite careful analysis, some information may be incomplete or inaccurate. Please always verify all details in the original posting! Content and copyrights of the original posting belong to the advertising company.

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